Exhibit
14.1
HILLENBRAND INC. CODE OF ETHICAL BUSINESS CONDUCT
MESSAGE OF PRESIDENT AND CHIEF EXECUTIVE OFFICER
Hillenbrand, Inc. and its operating companies have a proud tradition of conducting our business on
a high ethical plane based on honesty, integrity, and fair commercial competition. This Code of
Ethical Business Conduct applies to all directors, officers and employees (associates) of
Hillenbrand, Inc. and its operating companies and is intended to provide a clear understanding of
the ethical principles of business conduct expected of each of associate. When either the term
Company or Hillenbrand is used in this Code of Ethical Business Conduct it stands for any and
all of Hillenbrand, Inc. and its operating companies. Accordingly, please read these standards
carefully. Hillenbrand operates in a highly regulated environment. We must ensure that we comply
with the laws and regulations applicable to all of our business operations. Compliance with these
standards is vital to the integrity and continued well being of our business and our associates.
Our reputation for maintaining the highest standard of ethical conduct, fair dealing and honesty in
all of our activities is founded on the personal integrity of Hillenbrand associates and our
dedication to the following principles:
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Fairness by observing both the form and the spirit of all applicable laws and
regulations, accounting standards and Company policies and adhering to high
standards of moral behavior. |
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Respect coupled with a willingness to solicit, listen to and act appropriately
in response to the expressed needs and desires of our shareholders, directors,
coworkers, customers, business partners, neighbors and suppliers. |
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Competition belief in a free market as the best mechanism for producing new
ideas and new products, encouraging creative people to be productive and allowing
Hillenbrand to earn profits for its shareholders. |
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Candor free discussion of projects, problems and ethical issues among our
associates and with the legal and accounting professionals retained to assist us,
together with candor in discussing our operations and their impact on the persons
living around our facilities; and candor with suppliers and customers in buying and
selling, while in each case protecting confidential information and trade secrets
and demonstrating respect for individual privacy rights. |
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Prudence Belief in the prudent exercise of personal and corporate discretion. |
All actions of Hillenbrand associates in business or public life tend to enhance or subtract from
its reputation. It is imperative, therefore, that the highest standards of conduct be observed in
all our behavior.
Today, all corporations are under high levels of scrutiny and are held to increasingly higher
levels of accountability. As a result, the Board of Directors has reaffirmed its strong commitment
that Hillenbrand business practices be conducted in accordance with the highest professional,
ethical, legal and moral standards. Ethical conduct, whether in a business or personal context, can
only result from a trained and sensitive awareness of right and wrong. All situations
encountered in daily life can never be adequately anticipated by any set of rules intended to
govern personal conduct. Nevertheless, we believe that we can identify certain broad areas in which
ethical, legal and moral issues may be raised in a business context, and we have endeavored to
articulate our general policies regarding conduct in those areas.
In addition, we cannot forget that we function within society and each of us must adhere to and
comply with the legal, moral and ethical standards of our society in the conduct of business. The
Companys interest never can be served by individual corner-cutting in the interests of a seeming
quick profit or temporary advantage.
It is our responsibility not only to conduct ourselves in a responsible and honest manner, but also
to ensure that others do the same. If we know of any breach of the Companys standards of business
behavior, we are required to report violations. The ultimate responsibility for maintaining the
Companys standards of business conduct rests with each of us. As individuals of integrity and
honesty, we must behave in ways that will bring credit to ourselves and to our Company.
Please read the Code of Ethical Business Conduct carefully. We are confident that each of us will
comply with the Code and thereby help maintain our reputation for the highest standards of business
integrity.
Kenneth A. Camp
President and Chief Executive Officer
POLICY
It is Hillenbrands policy to conduct its business and operations according to the standards and
guidelines of ethical business conduct stated in this Code and all applicable laws and regulations.
ADMINISTRATION AND ENFORCEMENT
Board of Directors and Ethics Committees. The Board of Directors of Hillenbrand, Inc. is
responsible for approval and oversight of the Companys Code of Ethical Business Conduct (Code).
The Boards Audit Committee has responsibility for the implementation and administration of the
Code, the review and assessment at least annually of the effectiveness of the Code and the
recommendation to the Board of suggested changes in the Code. Accordingly, supplements to and
revisions of this Code may be adopted from time to time. Such changes will become effective upon
their adoption by the Board of Directors and revisions of the Code will be made available as
promptly as possible.
To assist the Audit Committee and provide guidance in situations where you may have questions
concerning the right course of action to take, Ethics Committees exist at Hillenbrand, Inc. and its
operating companies. Each committee will include members of the Executive Management Team of the
applicable company. It is the responsibility of the Chief Executive Officer, with assistance from
the Ethics Committees for each company, to ensure that this Code has been read and understood by
all associates, as well as all agents and representatives of that company. The
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Ethics Committees will meet as necessary to implement this Code and address concerns raised by
associates. The operating company Ethics Committees will promptly after each meeting report to the
Hillenbrand, Inc. Ethics Committee on compliance with the Code, the status of certifications
statements by associates and any other relevant matters relating to the Code. The Chairman of the
Hillenbrand, Inc. Ethics Committee will, in turn, provide regular updates to the Audit Committee.
Certification Statements and Candor. All members of the Board of Directors and all officers and
other associates, including new associates, will be asked to certify annually as to their
understanding of and compliance with the Code of Ethical Business Conduct. Depending on your area
of responsibility, you may also be asked to certify as to your understanding of and compliance with
certain policies. The certification statements for associates of each company that identify
potential concerns will be reviewed by the Ethics Committees of the applicable company.. All
information disclosed in good faith in the certification statements or by other means shall be
treated on a confidential basis, except to the extent reasonably necessary to protect Hillenbrands
interests or comply with legal or regulatory requirements.
Addressing Concerns and Violations. Prompt and full disclosure is always the appropriate initial
step towards solving any potential concern you may have. When in doubt about a particular
situation, ask your manager, supervisor, Company lawyer or human resources representative or any of
the members of your Companys Ethics Committee. Discovery of events of a questionable, fraudulent
or illegal nature that are, or may be, in violation of the guidelines stated in this Code or other
Company policies should be reported immediately to any of those individuals, each of whom are
required to observe an open door policy to all Hillenbrand associates concerning any of such
matters. If such events involve members of management on the Ethics Committee, the matter should
be reported to other members of the Committee or the Chief Executive Officer. Additionally, a toll
free Code of Ethics and Compliance Help Line is available for those who wish to remain anonymous at
1-866-433-8442.
We provide two ways for you to ask questions and raise concerns. You may file a report with
EthicsPoint, an independent company, either by calling the toll-free compliance help line, at (866)
433-8442 [Note that this number may change post spin], and speaking with a trained specialist, or,
if you prefer, by making an online web report by clicking Make a Report to the left. Either way,
if you choose to remain anonymous, the report will not identify you. Of course, giving your name
can often help us look into the matter, and Hillenbrand has a no tolerance policy for retaliation
for raising concerns in good faith.
Once your report has been submitted, either by phone or online, you will be assigned a unique
report key and password to enable further anonymous follow-up or questions. Hillenbrand will
attempt to respond to your report very quickly. If an investigation is undertaken, we will look
into the issue promptly and, whenever called for, see that corrective action is taken. Hillenbrand
will, where practicable and permissible, endeavor to keep the person reporting the issue apprised
of the progress and outcome of the investigation.
This Code of Ethics is intended to create an opportunity for associates to express concerns
relating to corporate accountability, alleged violations of Company policy, federal and state
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statutes, and allegations of corporate misdeeds. Concerns will be investigated and action taken, if
appropriate. There will be no discrimination or retaliation against any associate who reports such
violations or allegations in good faith.
Waivers. This Code is intended to apply equally to all directors, officers, employees,
representatives and agents of Hillenbrand. Accordingly, any waiver of the standards set forth in
this Code for executive officers or directors may be made only by the Board of Directors or its
Audit Committee and must be promptly disclosed to shareholders. Only the Board of Directors, its
Audit Committee or the applicable Ethics Committee may grant any waiver for other associates.
Get Help to Avoid Violations. Because the principles of responsibility, integrity and honesty are
fundamental to how each of us should operate on behalf of the business, violation of this Code or
any applicable laws, regulations or Company policies can result in a disciplinary response, up to
and including termination of employment or legal action. If you address a questionable situation
before it occurs by seeking help from your manager, supervisor, Company lawyer or human resources
representative, or any of the members of your Companys Ethics Committee, or by contacting the
compliance Website or Compliance Help Line, there is the opportunity to avoid a violation with
those serious consequences.
Red flags that indicate you may need to seek advice include situations where:
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An associates interests and those of the Company seem to conflict; |
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An associate is in a position to receive a gift or personal favor from a customer or
supplier; |
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The only good reason for accepting something from a customer or supplier is because
you feel like you deserve it; |
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An associate will be communicating with a representative of a competitor; |
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An associate has the opportunity to disclose confidential information to someone
outside the Company; |
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An associate has the opportunity to buy or sell Company stock or stock of a customer
or supplier based on information not known to others; |
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If the facts were published on the front page of the newspaper in connection with
your name, you would be embarrassed; |
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A decision is emotionally difficult or involves a conflict between two positive
values; or |
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The reason for a decision is based on an answer like: I deserve this; Everyone
does it; It is no big deal; No one will find out; No one cares; It is not my
responsibility; or The Company wants me to do this. |
Here are a few questions you should ask yourself to determine if your actions are ethical:
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Am I adhering to the spirit and overall values, as well as the letter, of any
applicable law or Company policy? |
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Would I want my actions reported on the front page of a newspaper?
What would my family, friends, neighbors and co workers think of my actions? |
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What would I advise my child to do? |
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Would I be comfortable testifying about my decision under oath? |
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Will there be any direct or indirect potential negative consequences to the Company? |
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Would I be comfortable describing my decision at an all-associate meeting? |
Other Related Information and Policies. Certain sections in this Code are further explained in
Hillenbrands policies and guidelines. Please refer to those materials for a more thorough
understanding of these sections. Please review the summary below under the caption other Policies
for more information. Much of the Code outlines legal requirements. It is not intended to make you
an expert in such areas. Instead, it is designed to alert you to problems you may face and enable
you to know when you should obtain guidance from your manager, supervisor, Company lawyer or any of
the members of your Companys Ethics Committee the members of the Ethics Committees is consulted at
the outset of business dealings, rather than at a later stage when arrangements have become so
solidified that necessary changes may be difficult to make.
STANDARDS AND GUIDELINES
Introduction. Each person who is an employee, officer or director of Hillenbrand is a Hillenbrand
associate and has a responsibility to deal ethically in all aspects of the Companys business and
to comply fully with all laws, regulations, and Company policies. Each individual is expected to
assume the responsibility for applying these standards of ethical conduct and for acquainting
himself/herself with the various laws, regulations, and Company policies applicable to his or her
assigned duties. When in doubt, employees have the responsibility to seek clarification from their
line management, or, if necessary, from legal counsel, a human resources representative or a member
of the Ethics Committee for their company.
CONFLICTS OF INTEREST: A conflict of interest exists when an individuals private interest
conflicts, or appears to conflict, with the interests of Hillenbrand, that is, when an individuals
loyalty to Hillenbrand and conduct of responsibilities and duties towards Hillenbrand is or appears
to be prejudiced by actual or potential benefit from another source.
We are confident of the individual loyalty and honesty of our associates. Good relations with
customers and suppliers and the integrity of our associates are critical sources of goodwill and
absolutely necessary to our success. Associates should always be in a position so that personal
interests or third parties do not influence their judgment on Company matters.
No associate should be subject, or even reasonably appear to be subject, to influences, interests
or relationships that conflict with the best interests of the Company. This means avoiding any
activity that might compromise or seem to compromise the integrity of the Company or the associate.
Common Sources of Conflicts.
Although it is impossible to prepare a list of all potential conflict of interest situations,
conflicts of interest generally arise in four situations:
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Interest of Associate. When an associate, a member of the associates family or a company,
organization or trust in which the associate is involved, has a significant direct or indirect
financial interest in, or obligation to, an actual or potential competitor, supplier or
customer of the Company; |
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Interest of Relative. When an associate conducts business on behalf of the Company with a
supplier or customer of which a relative by blood or marriage is a principal, partner,
shareholder, officer, employee or representative; |
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Gifts. When an associate, a member of the employees household, a company, organization or
trust in which the employee is involved, or any other person or entity designated by the
employee, accepts gifts, credits, payments, services or anything else of more than token or
nominal value from an actual or potential competitor, supplier or customer; and |
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Misuse of Information. When an employee misuses information obtained in the course of
employment. |
Definitions.
For these purposes, suppliers include those providing goods or services such as consultants,
transportation companies, financial institutions and equipment lessors. Customers include not only
those who buy products, but also those who exercise major influence over our customers.
An interest amounting to one percent or less of any class of securities listed on a nationally
recognized securities exchange or regularly traded over-the-counter will not be regarded as a
significant financial interest in a competitor, supplier or commercial customer in the absence of
other complicating factors that should cause the employee to recognize that a conflict is present.
Similarly, the existence of an interest-bearing loan, at normal rates prevailing at the time of the
actual borrowing, from a recognized financial institution will not be regarded as significant.
However, any equity interest in a competitor, supplier or commercial customer that is not publicly
traded must be treated as significant and should be reviewed promptly with legal counsel.
Specific Examples.
While it is not possible to describe every situation, it is useful to consider a few examples in
which clear conflicts of interest are present so that ground rules can be established:
Position of Influence. If an associate or a member of that associates family has a significant
financial or other beneficial interest in an actual or potential supplier or customer, the
associate may not, without full disclosure and specific written clearance by an Ethics Committee,
influence decisions with respect to business with such supplier or customer. Such positions include
situations where associates draw specifications for suppliers raw materials, products or services;
recommend, evaluate, test or approve such raw materials, products or services; or participate in
the selection of, or arrangements with, suppliers.
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Availability. A conflict of interest may exist when an associate undertakes to engage in an
independent business venture or agrees to perform work or services for another business, civic or
charitable organization to the extent that the activity prevents such associate from devoting the
time and effort to the Companys business which his or her position requires. An employee shall not
accept a position of directorship with another business without the written consent of the chief
executive of his or her operating company and shall not accept any position with any organization
that prevents such associate from devoting the time and effort to the Companys business which his
or her position requires.
Competitors. An associate must not serve, advise, or be associated with any person or enterprise
which is a competitor of the Company, whether as an employee, stockholder, partner, director or
advisor, unless that capacity is through membership in trade associations, manufacturers groups
and the like, and involvement by the associate is at the request of the Company.
Gifts. It is Hillenbrands policy that all business decisions be made impartially and fairly, and
not on the basis of gifts or favors. Therefore, no associate, or any of his or her immediate
family, may solicit or accept favors, gifts, loans or other benefits (including services,
vacations, holidays, travel, accommodations, and discounts, as well as material goods) from any
supplier, customer or competitor. The only exception to this policy is for casual entertainment or
gifts (other than money) of nominal value which are customarily offered to others having a similar
relationship with the supplier, customer or competitor, or if specific approval is obtained via a
clearance from the Ethics Committee for the business that the associate works for. Associates
should exercise judgment in deciding whether a gift or entertainment is of nominal value. It is
always better to decline in circumstances where there is doubt. Items classified as advertising
novelties that have wide circulation both within and without the Company (calendars, paperweights,
etc.) do not violate the policy against receiving gifts. Permitting a suppliers representative to
pick up the check at a meal is not offensive so long as business was discussed at arms length and
there are absolutely no implications that an unusual event has been staged with the intention of
subverting loyalty to the slightest degree.
Misuse of Information. No information obtained as a result of employment or association with the
Company may be used for personal profit or as the basis for a tip to others unless the Company
has made such information generally available to the public. This is true whether or not direct
injury to Hillenbrand appears to be involved. This requirement, as it relates to transactions
with respect to stock and other securities, is described below. The requirement, however, is not
limited to transactions relating to securities and includes any situation in which information may
be used as the basis for unfair bargaining with an outsider. The public disclosure of confidential
data and trade secrets relating to our business can have a material adverse effect on the Company
and, as noted below, is prohibited.
CORPORATE OPPORTUNITIES. A corporate opportunity is an opportunity that is discovered through the
use of Company property, information or position as a Hillenbrand associate.
Associates are prohibited from taking corporate opportunities for themselves. When an associate
uses corporate property, corporate information or corporate position for personal gain, he or she
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is taking a corporate opportunity. You must use corporate opportunities and Hillenbrand property or
other resources only for advancing the legitimate business interests of Hillenbrand.
Sometimes the line between personal and Company benefits is difficult to draw, and sometimes there
are both personal and Company benefits in certain activities. Associates who intend to make use of
Company property or opportunities in a manner not solely for the benefit of the Company should
consult beforehand with the applicable Ethics Committee.
CONFIDENTIAL INFORMATION
The Companys success is largely dependent upon the strict adherence by associates to the Companys
policy of nondisclosure of information that belongs to the Company and other confidential data. Of
particular concern is the need to safeguard the Companys business plans and developments. The
unauthorized disclosure of Company information (including business records, business data, personal
and financial information, social security numbers, bank records, acquisition plans, divestiture
plans, investment plans, and other strategic business plans), whether verbally or in writing
(including on anonymous Internet chat rooms or message boards), will not be tolerated. Under no
circumstances should these matters be discussed informally as office gossip, over cocktails, at
home or otherwise. Such discussions substantially increase the likelihood that the Companys
strategic plans will become known to others prior to the time that the Company is prepared to
execute them. Premature disclosure hurts the Companys planning flexibility and may make it
impossible to conclude the proposed project. Much time and effort are spent in developing the
Companys strategic plans.
Remember the success of the Company is largely dependent upon the strict adherence by all
associates to the Companys policy of nondisclosure of confidential information. The sharing of
such information with others may: (a) result in penalties under state and federal securities laws;
(b) constitute the theft of trade secrets, which is a crime; (c) generate criticism and
embarrassment to the employee and the Company; (d) compromise the Companys ability to achieve its
strategic objectives and (e) violate the privacy rights of an individual. If each associate
refrains from discussing confidential aspects of the Companys business and operations with anyone
inside the Company who is not otherwise familiar with the confidential information and everyone
outside the Company, each employee will avoid liability and embarrassment to himself or herself and
damage to the Company.
Information obtained from third-parties (including business records, business data, personal and
financial information, social security numbers, bank records) should, likewise, be kept
confidential. For example, you must not attempt to obtain trade secrets, proprietary information or
other confidential information relating to competitors from job candidates or newly hired
employees.
PROTECTION AND PROPER USE OF HILLENBRAND ASSETS
Protect Hillenbrands property and resources as you would your own. Associates are responsible for
using Hillenbrand resources and property (including Company travel expenses, time, materials,
computers, telephones, other equipment, and proprietary information) for Hillenbrand
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business purposes only, and not for his or her personal benefit. Inventions and ideas developed
using Hillenbrand assets and during Hillenbrand time belong to Hillenbrand, and should not be
disclosed, used or commercialized other than by Hillenbrand. These inventions are Hillenbrand
property and must be disclosed to your supervisor, manager or legal counsel for appropriate further
action. Hillenbrand assets may be used only for Hillenbrand purposes. Use of Hillenbrand-provided
technologies and property for calls, emails or other similar matters of a personal nature should be
infrequent. We are expected to engage in only Hillenbrand business related activities during
business hours. Associates must not perform non-Hillenbrand business or solicit business for a
non-Hillenbrand business while working on Hillenbrand time.
FAIR DEALING
Each of us is expected to deal fairly with Hillenbrands actual and potential customers, suppliers,
competitors and associates. No associate should take unfair advantage of anyone through
manipulation, concealment, abuse of privileged information, misrepresentation of material facts
when conducting Hillenbrands business, or any other unfair dealing practice. Be honest in all your
dealings.
We should avoid even the appearance of wrongdoing and, at all times, should conduct our business
according to the highest ethical standards. We should compete solely on the merits of our products
and services, as well as our ability to service what we offer, and not engage in any form of unfair
competition.
Furthermore, we will not condone the use of competitors or other third parties confidential
information obtained during past employment or which has been obtained, directly or indirectly, by
improper means such as misappropriating confidential information, bribing, contacting a
competitors employees, or misrepresenting the fact that you are an employee of a competitor. If
consultants or other persons are retained by the Company to gather competitive information, the
same rules would apply.
Some additional guidelines are:
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Deliberately misleading messages, omissions of important facts or false claims about
competitors products or services are not acceptable. |
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Be accurate and truthful in all dealings with customers and be careful not to
misrepresent the quality, features, or availability of our products or services. |
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Do not interfere with an agreement made between a potential customer and a supplier
competing with us. |
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Never engage in industrial spying or commercial bribery. |
Besides being responsible for their actions toward others, employees are obliged to retain certain
documents that they create or receive. Each employee must strictly observe Record Retention
Guidelines. The application of the laws of fair competition is complex and sometimes ambiguous.
When questions arise, consult with legal counsel.
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COMPLIANCE WITH APPLICABLE LAWS
While Hillenbrand is involved in highly competitive business activities and hence must compete
vigorously, it must do so in strict compliance with all laws and regulations applicable to its
activities. When Hillenbrands internal policies are more stringent than local laws, Hillenbrands
policy must be observed and followed. No associate should at any time take any action on behalf of
the Company that he or she knows or has reason to suspect violates any applicable law or
regulation.
It is Hillenbrands policy to comply not only with the formal requirements of applicable laws and
regulations, accounting standards and Company policies, but also with the spirit of such laws,
regulations, standards and policies. Any conduct that is technically in compliance with such laws,
regulations, standards or policies but violates the principles underlying or is designed to evade
the requirements of any such law, regulation, standard or policy is unacceptable.
The following sections outline basic principles of the laws relating to antitrust, inside
information, the trading of securities, proprietary information, political contributions, employee
relations, environmental regulation and certain other matters. These laws are explained because of
their particular importance to our existing and anticipated business activities. It should be
understood, however, that this policy is not limited to them, but extends to all applicable laws
and regulations.
ANTITRUST COMPLIANCE
At the heart of the antitrust laws is the conviction that the economy and the public will benefit
most if businesses compete vigorously, free from unreasonable restraints. Compliance with the
antitrust laws is the policy of the Company and the responsibility of each associate. Failure to
comply could result in serious consequences for the Company and offending associates. Violations of
many antitrust laws are crimes, subjecting the Company and the individuals to heavy fines, and
individuals to possible imprisonment as well. In addition, the Company may be required to pay
treble damages and be ordered to refrain from engaging in the activity. Frequently, such orders
will extend across the entire product line of a company, although the violations relate only to a
single product. And, of course, Hillenbrand may be damaged in its reputation even in those cases in
which it ultimately prevails in a legal action.
Many elements of the U.S. antitrust laws are applicable to international transactions in which any
United States person or corporation is a party where it may be shown that the transaction has any
substantial effect on the foreign commerce (e.g., imports or exports) of the United States. Once it
is found that the international transaction falls within the jurisdiction of the U. S. antitrust
laws, those laws are applied in precisely the same manner as they are applied with respect to
domestic transactions. Transactions deemed to be automatic violations, if engaged in domestically,
will similarly be deemed to be violations if engaged in overseas.
While it is not possible within this Code to address all areas covered by antitrust laws, the
following guidelines are intended to address some of the most common antitrust situations that may
face associates. In all of your dealings on behalf of Hillenbrand, be guided by the following
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rule: Whenever you are in doubt, consult with legal counsel at the earliest possible moment. For
more detailed guidelines, click here.
Basic Antitrust Rules of the Road:
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Do not discuss prices, terms and conditions of sale, discounts, credit terms or
similar subjects with your competitors. |
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Do not participate in benchmarking or statistical reporting of competitive
information among competitors without clearance from legal counsel. |
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Do not signal competitors regarding pricing strategies and do not use customers or
other third parties to send the message about how the industry should behave. |
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Do not agree with a competitor to stay out of each others markets or to stay away
from each others customers. |
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Do not discuss current or future output, costs, marketing strategies or other
competitively sensitive information with competitors. |
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Do not price below cost without consulting legal counsel. |
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Do not coerce retail dealers into setting specific prices. |
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Do not tie (that is, condition) the sale of one product to another. |
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Do not reach agreements with dealers or customers to take any action vis-àvis
another dealer or customer. |
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Do not agree with competitors not to deal with, buy from or sell to a customer or
supplier. |
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Do not leave open-ended or unsolicited offers from competitors to join a conspiracy
hanging in the air. The standards for conspiracy to violate the antitrust laws are
extremely broad and conspiracies have been found even where competitors never met or
exchanged words. It is a mistake to think that the prohibited types of agreements
identified above must be either formal or conspiratorial. The unlawful agreement may
often be no more than an informal understanding reached at a seemingly innocent
occasion like a trade association meeting or on the golf course, or simply an
understanding based on the sharing of competitive information that naturally tends to
produce uniform action. Since there is often no written evidence or testimony that
clearly establishes that there was an unlawful agreement, proof of such an agreement
usually depends on circumstantial evidence conversations, memoranda, or the exchange
of competitive information which seems to suggest that there may have been an unlawful
understanding about prices, production, customers, sales, territories, or the like. If
discussion of prohibited subjects should arise in a meeting where competitors are
present, you should clearly disassociate yourself from the conversation and leave the
meeting so that other participants present will remember that you left the meeting and
your reason for leaving. Simply walking away from an improper conversation about price,
market allocation or bid rigging is not sufficient. You must document this conversation
and consult with legal counsel. |
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Avoid informal contact with competitors to the extent possible. Trade associations
are a frequent source of antitrust complaints. Accordingly, membership and
participation in trade associations should be carefully and regularly monitored to make
sure that they serve a valuable business purpose and that their benefits are not
outweighed by the antitrust risks. Because trade associations are meeting places for
competitors, typically the associations articles and by-laws carefully set forth the
scope and activities of the association in language that, if followed, is above
reproach. However, any forum where competitors meet can become a vehicle for potential
antitrust concern. Small local group meetings are perhaps more dangerous than larger
more formal groups, as generally their activities are not monitored and the minutes of
their meeting, if any, are often incomplete. Even more dangerous are rump sessions
following the more formal proceedings where competitors get together over drinks and
discuss company business. References to such meetings in expense reports can be
troublesome because as time elapses, memories dim and, as we have seen in various
industry-wide antitrust investigations and litigations, a witness when questioned about
such informal gatherings is often faced with saying that he has no recollection of the
subjects discussed. This can be awkward, particularly where there are many such
incidents. The best advice is to avoid to the extent possible such informal contact
with competitors. Any price change or uniform activity among competitors that occurs
shortly after such a meeting becomes very suspect. |
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If participation in a meeting with competitors serves a valuable and legitimate
business purpose not outweighed by the antitrust risk, formal procedures, including the
circulation of agendas prior to the meetings and the memorialization of detailed
minutes of the proceedings, should be followed at all meetings. There should be someone
present at all association meetings, such as counsel, or a chairman, who will indicate
when the topic under discussion creates a possible risk of antitrust exposure and who
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THE USE OF INSIDE INFORMATION AND TRADING IN SECURITIES AND PUBLIC, MEDIA AND GOVERNMENTAL
COMMUNICATIONS
Trading. There is always one question every associate must ask before buying or selling,
or recommending that others buy or sell, Hillenbrand shares: Am I in possession of material
nonpublic information? If the answer is yes, you may not buy or sell Hillenbrand shares.
The federal securities laws prohibit the purchase or sale of any security by a person who possesses
material nonpublic information (commonly known as insider trading) until the Company has
disclosed such information to the public. This includes not only orders for purchases and sales of
stock and convertible securities but also options, warrants, puts and calls. You should wait until
the information has been publicly released and the public has had sufficient time to absorb it,
that is two business days from the time of disclosure by the Company.
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The federal securities laws also prohibit the passing of such information to another person who may
trade in any security based upon such information (known as tipping). Because of the taint that
can attach even to allegations of insider trading, the Company and its associates should attempt to
avoid even the appearance of impropriety in this regard. Remember, transactions are always viewed
in hindsight.
The insider trading regulations were designed to ensure that all investors have equal access to
material information regarding a companys securities.
Therefore, the federal securities laws and regulations and Hillenbrand policy prohibit any person
having material nonpublic information regarding Hillenbrand, Inc. from buying or selling
Hillenbrand stock when such information has not been published to the general public. Family
members and friends who have gained confidential information from such associates are also
prohibited from trading Hillenbrand stock. Accordingly, any references to associates below apply
equally to these other individuals.
A good rule of thumb regarding timing of purchases and sales of Company securities is to trade only
during the period after two calendar days after an earnings announcement until one month prior to
an earnings announcement at the end of the fiscal quarter. Even during that period, however, you
may not purchase or sell or otherwise engage in transactions involving Company securities if you
possess material inside information not disclosed by the earnings announcement.
Associates who have material nonpublic information regarding Hillenbrand stock or another companys
stock should (1) not disclose that information to anyone inside or outside the Company; (2) avoid
buying or selling stock in Hillenbrand or another company until such knowledge has been made
public; (3) avoid recommending or suggesting to another to buy or sell stock in Hillenbrand or in
another company until such information has been made public. It is particularly important to
exercise care and refrain from discussing nonpublic information in public places such as elevators,
airplanes, taxis, or restaurants where discussions might be overheard.
Violations of these rules may result in Hillenbrand receiving a fine that could involve millions of
dollars. Associates may be subject to large fines, treble damages based on unlawful profits, and a
jail term. Associates face sanctions imposed by Hillenbrand for violation of these standards.
Public, Media and Governmental Communications. Its essential that Hillenbrand maintain
its integrity in its relationships with the general public which is influenced by its
shareholders, representatives from the media and other members of our communities. Requests for
financial or business information about Hillenbrand and its operating companies from the general
public, shareholders, or the media (e.g., newspapers, radio, television, magazines, etc.) must be
submitted for review and approval by Hillenbrands Chief Financial Officer, Vice President of
Investor Relations, General Counsel or your companys communications officer. Hillenbrand has
established rigidly defined channels through which communications proposed for public release must
flow. No disclosure of information that has not yet been disclosed publicly should be made without
first consulting the Companys policy and procedures on this subject or one of
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those individuals. Likewise requests for information or other contacts from the Securities &
Exchange Commission or the New York Stock Exchange must all be referred to the Hillenbrand I, Inc.
Chief Financial Officer, Vice President Investor Relations, or General Counsel. It is critical that
you not respond to any such inquiry or contact yourself because any inappropriate or inaccurate
response, even a denial or disclaimer of information, may result in adverse publicity and could
otherwise seriously affect Hillenbrands legal position. Any other information request from
someone representing a government agency must be referred to your supervisor or manger or to one of
the representatives of your Companys legal, human resources or finance teams.
Definitions.
Material information is information that is important enough to affect your or anyone
elses decision to buy, sell or hold the Companys shares or securities. Information about the
following could be material: quarterly or annual earnings results; financial forecasts, mergers,
acquisitions, tender offers, joint ventures, divestitures or other changes in assets; dividends;
stock splits; management changes or changes in control; public or private sale of a significant
amount of additional debt or equity securities; major litigation; significant labor disputes; major
plant closings; establishment of a program to buy the Companys own shares; the award of a
significant contract; new products or discoveries, or developments regarding customers or
suppliers; change in auditors or disagreements with auditors; and deterioration in the Companys
credit status. The foregoing list is intended to be illustrative and is not intended to be
complete. Any questions regarding whether information is material or nonpublic, or whether there
has been an inadvertent disclosure of such information, should be directed immediately to legal
counsel.
Nonpublic information has not yet been disclosed to the investing public. Information is
considered to be public knowledge when it has been published in newspapers or other media or has
been disclosed in a press release. Until formally released to the public through a press release or
filing with the Securities and Exchange Commission, material information concerning Hillenbrand
plans, projects, successes or failures is considered inside information and, therefore,
confidential. Information that has been publicly disseminated such that investors have had the
opportunity to evaluate it, or that has been filed with governmental agencies as a matter of public
record, is considered public and is available to anyone upon request. Examples include press
releases, annual and quarterly earnings reports to stockholders, published speeches, reports to the
Commission (e.g., reports on Forms 10-K, 10-Q, and 8-K), registration statements, prospectuses and
proxy materials and information appearing on the Companys Internet website.
Directors and Officers. Hillenbrands directors and certain of its officers and shareholders are
subject to more restrictive rules concerning the purchases and sales of Company securities,
reporting requirements, and recapture of short-swing profits under the securities laws. Those
extensive restrictions have been communicated to directors and officers separately. However,
compliance with those rules is part of Hillenbrands policy of full compliance with all applicable
laws governing securities.
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POLITICAL CONTRIBUTIONS
Political contributions by corporations in governmental elections, whether by direct or indirect
use of corporate funds or resources, are, in many jurisdictions, unlawful. Even in those
jurisdictions where those contributions are not unlawful it is the Companys policy not to make any
political contributions in such elections except with prior approval of the applicable operating
subsidiarys board of directors.
In the United States, Political contributions by corporations in federal elections, whether by
direct or indirect use of corporate funds or resources, are unlawful. Limitations on contributions
by a corporation in state elections vary from state to state. It is the Companys policy that any
contribution by the Company, or any operating subsidiary, to state elected public officials,
candidates for public office or political parties, must be preapproved by the president of the
Company or applicable operating subsidiary. Any such contribution, however, shall be limited to two
thousand dollars ($2000.00) to any one person or entity in a fiscal year, unless more strictly
regulated by state law. Any contribution in excess of that amount is prohibited except with the
prior approval of the Board of Directors of the Company or applicable operating company. While
individual participation in the political process and in campaign contributions is proper and is
encouraged by the Company, an associates contribution must not be made, or even appear to be made,
with the Companys funds; nor should the selection of a candidate or of a party be, or seem to be
coerced by the Company. Fines and jail sentences may be imposed on officers and directors who
violate certain political contribution laws, and the Company may be fined.
No direct or indirect pressure in any form is to be directed toward employees to make any political
contribution or participate in the support of a political party or the political candidacy of any
individual.
EMPLOYEE RELATIONS
Equal Opportunity, Nondiscrimination, and Anti-Harassment.
It is the Companys philosophy that ethical business practices are not limited to dealings with
third parties but also include the Companys employees. In this respect, business ethics begin at
home. It is therefore the policy of the Company that all associates, including managerial
personnel, and all others having supervisory responsibilities, have an obligation:
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To respect each associate as an individual and to be courteous, considerate, and
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To treat each associate, applicant, supplier or business associate without
discrimination with regard to race, color, sex, age, religion, national origin,
ethnicity, disability, veteran status, or any other characteristics as established by
law with respect to all opportunities, terms, conditions, and privileges of employment; |
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To provide all employees with a work environment free from harassment of any kind,
including harassment of a sexual, racial, ethnic or religious nature or on the basis of
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To encourage associates to voice their opinions freely about the policies and
practices of the Company, and to provide an orderly system by which employees will be
given consideration of any job or personal problem which they may have; |
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To provide and maintain safe, clean and orderly work facilities and areas; |
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To offer competitive standards of pay and benefits; and |
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To operate in compliance with all applicable federal, state and local laws governing
the Companys relationship with its associates. |
You should be aware that the law forbids discrimination in employment on the basis of race, color,
sex, age, religion, national origin, ethnicity, veteran status, disability, or handicapped status.
Information on your rights, obligations and appropriate actions related to perceived incidents of
harassment or discrimination may be found at (General Harassment). Awareness of concerns or
discovery of events that are, or may be in violation of this Code of Ethical Business Conduct
should immediately be reported to your manager, supervisor, Company lawyer or any of the members of
your Companys Ethics Committee.
REGULATORY COMPLIANCE
Each business segment of Hillenbrand and its subsidiaries are touched in some fashion by government
regulations. Examples of these requirements are as varied as the the Funeral Rule of the Federal
Trade Commission (FTC) for the casketbusiness; and the Interstate Commerce Commission (ICC) rules
governing our truck fleet, as well as special laws and regulations that govern sales to the
government. Each employee is expected to be knowledgeable of, and to comply with, the respective
regulatory rules governing his or her industry. Prior to taking actions that directly affect
regulatory compliance (e.g. redrafting of product warranties, reporting of safety incidents
involving our products or offering a gift or entertainment to a government employee), legal counsel
should be consulted. It is the responsibility of the manager of each facility to understand the
terms and conditions of all permits and authorizations applicable to operations under his or her
control as well as applicable laws and regulations, and to ensure best good faith efforts to attain
and maintain compliance therewith. Failure to comply with the appropriate regulations and permits
may result in significant corporate penalties, fines, and possibly the forced removal of products
from the market.
ENVIRONMENTAL, HEALTH AND SAFETY COMPLIANCE
All aspects of the Companys operations are subject to comprehensive regulations, including
comprehensive federal, state and local environmental regulation. The Companys facilities are
subject to construction and operating permits and authorizations that describe in detail the
conditions under which the facilities can be legally operated. It is the Companys policy to comply
fully with the lawful terms and conditions of all permits and authorizations and with the
provisions of all applicable environmental laws and regulations. The Occupational Safety and Health
Act regulates both physical safety and exposure to harmful or hazardous substances in the
workplace. In addition, the Toxic Substances Control Act regulates all chemical substances or
mixtures that may present an unreasonable risk of injury to human health or the environment.
Compliance with these statutes and implementing regulations is also the responsibility of the
manager of each facility. The environmental and safety and health laws, and applicable
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regulations, are detailed and complex. Should you be faced with an environmental or safety and
health issue with which you are unfamiliar, you should contact legal counsel.
UNLAWFUL, QUESTIONABLE OR SENSITIVE PAYMENTS
Hillenbrand does not seek to gain any advantage through the improper use of business courtesies or
other inducements. Gifts and entertainment of nominal value, or business courtesies, are
occasionally used to create goodwill with Hillenbrands customers, suppliers or others. On the
other hand, there are very strict rules on gift giving and entertainment of government employees.
If they go beyond that and make the recipient feel obliged to offer any special consideration to
Hillenbrands they are unacceptable. The Companys policy is to avoid even the appearance of
favoritism based on business courtesies. In order to avoid even the appearance of improper
payments, no payments are to be made by the Company in cash, other than approved cash payrolls and
documented petty cash disbursements. No corporate checks are to be written to cash, bearer or
third-party designees of the person entitled to payment.
Commercial Bribery. Payment (other than for purchase of a product or procurement of a service) or
giving of a gift, credit, payment, service or anything else of other than token or nominal value to
suppliers or customers or their agents, employees or fiduciaries may constitute a commercial bribe,
which may also be a violation of law. Cash payments may never be made to employees of competitors,
suppliers, or customers. Commercial bribery is also against the policy of the Company; and no
employee may engage in such bribery on behalf of the Company. Associates should exercise good
judgment and moderation and should offer business courtesies to customers only to the extent that
they are in accordance with reasonable practices in the marketplace.
All gifts and entertainment, regardless of their nature or value, must be properly recorded on
expense report forms or other appropriate accounting document.
Bribery of Public Officials. Bribery, or the giving of money or anything else of value in an
attempt to influence the action of a public official, is unlawful. No associate is authorized to
pay any bribe or make any other illegal payment on behalf of the Company, no matter how small the
amount. This prohibition extends to payments to consultants, agents and other intermediaries when
the employee has reason to believe that some part of the payment of the fee will be used for a
bribe or otherwise to influence government action.
The practice of making facilitating payments in foreign countries may not be illegal in certain
circumstances (e.g., small payments made to minor functionaries who, unless compensated, would
delay or refuse to perform administrative functions to which Hillenbrand is clearly entitled). To
the extent that such payments are legal and considered necessary, they may be made only in those
countries where they are a recognized and open practice, and only following approval by legal
counsel. Any such facilitating payment must be properly recorded and accounted for so that
Hillenbrand may comply with all tax and other applicable laws.
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Laws and regulations require our businesses to be in contact with public officials on a wide
variety of matters. Associates dealing with public officials should be familiar with lobbying laws
and public disclosure requirements, particularly those that apply to registrations and filings.
DISCLOSURE; BOOKS AND RECORDS
The Company maintains controls and procedures (disclosure controls and procedures) designed to
ensure that information required to be disclosed by the Company in the reports it files with the
Securities and Exchange Commission is recorded, processed, summarized and reported within the
required time periods. Disclosure controls and procedures include controls and procedures designed
to ensure that information required to be disclosed by the Company in the reports it files with the
Securities and Exchange Commission is accumulated and submitted to the Companys management to
allow timely decisions regarding required disclosure. The Company also maintains a process
(internal control over financial reporting) to provide reasonable assurance regarding the
reliability of financial reporting and the preparation of financial statements for external
purposes in accordance with generally accepted accounting principles including policies and
procedures that:
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Pertain to the maintenance of records that in reasonable detail accurately and
fairly reflect the transactions and dispositions of the assets of the Company; |
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Provide reasonable assurance that transactions are recorded as necessary to permit
preparation of financial statements in accordance with generally accepted accounting
principles, and that receipts and expenditures of the Company are being made only in
accordance with authorizations of management and directors of the Company; and |
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Provide reasonable assurance regarding prevention or timely detection of
unauthorized acquisition, use or disposition of the Companys assets that could have a
material effect on the financial statements. |
Each associate involved in the Companys disclosure process or financial reporting is required to
be familiar with and comply in all respects with the Companys disclosure controls and procedures
and internal control over financial reporting.
The Foreign Corrupt Practices Act makes it illegal to obtain or retain business through payments to
improperly influence foreign officials and governments. It is not limited to businesses operating
abroad, nor to the making of illegal foreign payments. It contains, in fact, significant internal
accounting control and record-keeping requirements that apply to all of our operations.
Specifically, the Company must maintain books, records and accounts in reasonable detail to
accurately and fairly reflect all of the Companys transactions. The Company and its subsidiaries
will maintain a system of internal accounting controls sufficient to reinforce policy compliance
and provide reasonable assurance that:
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Transactions are executed in accordance with managements general and specific
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Transactions are recorded as necessary (a) to permit preparation of financial
statements in conformity with generally accepted accounting principles or any other
criteria applicable to such statements, and (b) to maintain accountability of assets; |
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Access to Company assets and funds is permitted only in accordance with managements
general or specific authorization; |
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The accounts recorded on the Companys balance sheet are reconciled to the
underlying accounting detail at reasonable intervals and, where appropriate, compared
to the physical assets. Appropriate actions are taken with respect to significant
differences. |
These record-keeping requirements are in addition to all other Company financial policies. No
employee will knowingly fail to implement a system of appropriate internal controls or falsify any
book, record or account.
Violations of the Foreign Corrupt Practices Act can result in fines and imprisonment, or both, for
individual associates, and penalties against the Company.
All associates are strictly responsible for ensuring the accuracy and reliability of the Companys
accounts. As a result, all associates are responsible for following Company procedures for carrying
out and reporting business transactions, including appropriate schedules of authorization controls.
It is the policy of the Company that all books and records conform to generally accepted accounting
principles in each of the respective countries in which Hillenbrand may do business and to all
applicable laws and regulations. In addition to the matters above specifically addressed, this
policy also incorporates the following requirements:
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The Companys policy prohibits the existence or creation of any undisclosed, secret
or unrecorded funds, assets or liabilities. |
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No payment on behalf of the Company will be approved or made with the intention or
understanding that any part of the payment is to be used for purposes other than
described by the documents supporting the payment. |
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No false or fictitious entries will be made in the financial statements or
underlying financial records and no employee shall engage in any arrangement that
results in such an act. |
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The Companys policies prohibit the use of Company assets or funds for purposes
other than specifically authorized by management. |
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All associates are forbidden to use, authorize, or condone the use of off the
books bookkeeping, secret accounts, unrecorded bank accounts, slush funds, falsified
books, or any other device that could be utilized to distort accounts, records, or
reports of the Company. |
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Any false, fictitious, or misleading accounting entry made to conceal or disguise
any unlawful or questionable payment described in these standards is prohibited. A
false, fictitious, or misleading accounting entry is one that is not posted to the
proper account. |
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Over billing practices in international transactions which are designed and used
unlawfully to transfer assets from one country to another are prohibited. |
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The policy of accurate and fair recording also applies to an employees maintenance of time
reports, expense accounts and other personal Company records.
USE OF AGENTS, CONSULTANTS AND NON-EMPLOYEES
This Code and other Hillenbrand policies are mandatory and compliance with this Code by all agents,
consultants, contractors and other non-employees is expected. Agents, consultants, or other
non-employees cannot be used to circumvent this Code, the law or our policies. Employees will not
retain agents, consultants, or other nonemployees or representatives to engage in practices that
are contrary to our Code or any law or regulation.
REPORTING ILLEGAL OR UNETHICAL BEHAVIOR; ACCOUNTABILITY
We must report violation of laws, regulations, or these standards and guidelines on ethical
business conduct. Hillenbrand actively supports ethical behavior. When not certain of the best
course of action in a specific situation, you should seek clarification and help from supervisors,
managers and appropriate personnel.
Hillenbrand will not tolerate any attempt by any associate to retaliate against another as a result
of good faith reports of illegal or unethical behavior. Federal law provides whistleblower
protection for employees. Thus, any associate is prohibited from discharging, demoting, suspending,
or in any manner threatening, harassing or discriminating against an associate who provides
information about violation of the law or this Code, or assists in the investigation of violation
of the law or this Code, or participates in bringing or brings a lawsuit.
Discovery of events of a questionable, fraudulent or illegal nature or that are, or may be, in
violation of the standards and guidelines stated in this Code or other Company policies should be
reported immediately as discussed above. Failure to report an existing or potential violation of
this Code is itself a violation of this Code.
Violations and potential violations of this Code involving a director, an executive officer or any
member of an Ethics Committee will be reported to the Audit Committee. The Audit Committee will
take all appropriate action to investigate any violation or potential violation reported to it. If
the Audit Committee determines that a violation involving a director, an executive officer or a
member of an Ethics Committee has occurred or may occur, it may report the violation or potential
violation to the Board of Directors. The Audit Committee or Board of Directors will take such
disciplinary or preventive action as it deems appropriate, up to and including dismissal or, in the
case of criminal conduct or other violations of law, notification of appropriate governmental
authorities.
Violations and potential violations of this Code involving any associate other than a director,
executive officer or member of any Ethics Committee will be reported to the applicable Ethics
Committee. The Ethics Committee will take all appropriate action to investigate any violation or
potential violation reported to it. If the Ethics Committee determines that a violation has
occurred or may occur, it will take such disciplinary or preventive action as it deems appropriate,
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up to and including dismissal or, in the case of criminal conduct or other violations of law,
notification of appropriate governmental authorities. The Ethics Committee also will report any
such violation or potential violation to the Audit Committee if it determines that the Audit
Committee should be aware of such violation or potential violation.
Violations and potential violations of this Code involving incidents of (i) auditing, accounting,
internal controls or financial improprieties or fraud; or (ii) ethics concerns or illegal acts
involving a director, an executive officer or any member of an Ethics Committee; or (iii) material
violations of the securities laws or breaches of fiduciary duty will be reported to the Audit
Committee. The Audit Committee will take all appropriate action to investigate any violation or
potential violation reported to it. If the Audit Committee determines that a violation has occurred
or may occur, it may report the violation or potential violation to the Board of Directors. The
Audit Committee or Board of Directors will take such disciplinary or preventive action as it deems
appropriate, up to and including dismissal or, in the case of criminal conduct or other violations
of law, notification of appropriate governmental authorities.
OTHER POLICIES
This Code of Ethical Business Conduct contains only general information and guidelines. It is not
intended to address all the possible applications of, or exceptions to, the general policies
described in it. Thus, our Hillenbrand Associate Policy Manual and other policies supplement the
Code of Ethical Business Conduct and apply to all of us. Certain matters covered by the Manual are
subject to local interpretations, based on local legal and business requirements. You should
contact your business units legal counsel or human resource representative for these. Hillenbrand
has also adopted certain legal, financial, personnel, and other policies, procedures, rules and
standards for associate performance. Click here to view the Hillenbrand Associate Policy Manual.
Click here to view other Hillenbrand policies. Since all associates are obligated to observe the
requirements of applicable laws and regulations, failure to review any supplement or revision to
our Code of Ethical Business Conduct, Associate Policy Manual and other policies will not be an
acceptable excuse for a failure to observe the requirements of any applicable law or regulation
then in effect of which the associate had knowledge or reasonably should have had knowledge.
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