Exhibit 14.1
MESSAGE FROM THE CHAIRPERSON OF THE BOARD OF DIRECTORS AND THE PRESIDENT AND CHIEF EXECUTIVE OFFICER
Simply put, all of us at Hillenbrand, Inc. and its operating companies should always do the right
thing. Hillenbrand, Inc. and its operating companies have a proud tradition of conducting our
business on a high ethical plane based on honesty, integrity, and fair commercial competition. This
Code of Ethical Business Conduct applies to all directors, officers and employees (associates) of
Hillenbrand, Inc. and its operating companies and is intended to provide a clear understanding of
the ethical principles of business conduct expected of each associate. When either the term
Company or Hillenbrand is used in this Code of Ethical Business Conduct it stands for any and
all of Hillenbrand, Inc. and its operating companies. Accordingly, please read these standards
carefully as they apply to you regardless of which particular Hillenbrand-owned company you work
for.
Our reputation for maintaining the highest standard of ethical conduct, fair dealing and honesty in
all of our activities is founded on the personal integrity of our associates and our dedication to
the following principles:
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Fairness by observing both the form and the spirit of all applicable laws and
regulations, accounting standards and Company policies and adhering to high
standards of moral behavior. |
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Respect coupled with a willingness to solicit, listen to and act appropriately
in response to the expressed needs and desires of our shareholders, directors,
coworkers, customers, business partners, neighbors and suppliers. |
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Competition belief in a free market as the best mechanism for producing new
ideas and new products, encouraging creative people to be productive. |
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Candor free discussion of projects, problems and ethical issues among our
associates and with the legal and accounting professionals retained to assist us,
together with candor in discussing our operations and their impact on the persons
living around our facilities; and candor with suppliers and customers in buying and
selling, while in each case protecting confidential information and trade secrets
and demonstrating respect for individual privacy rights. |
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Prudence belief in the prudent exercise of personal and corporate discretion. |
All actions of Company associates in business or public life tend to enhance or subtract from our
reputation. It is imperative, therefore, that the highest standards of conduct be observed in all
our behavior.
Today, all corporations are under high levels of scrutiny and are held to increasingly higher
levels of accountability. As a result, the Board of Directors has reaffirmed its strong commitment
that our business practices be conducted in accordance with the highest professional, ethical,
legal and moral standards. Ethical conduct, whether in a business or personal context, can only
result from a trained and sensitive awareness of right and wrong. All situations encountered in
daily life can never be adequately anticipated by any set of rules intended to govern personal conduct. Nevertheless, we believe that we can identify certain broad areas in which ethical, legal
and moral issues may be raised in a business context, and we have endeavored to articulate our
general policies regarding conduct in those areas.
In addition, we cannot forget that we function within society and each of us must adhere to and
comply with the legal, moral and ethical standards of our society in the conduct of business. The
Companys interests never can be served by individual corner-cutting in the interests of a seeming
quick profit or temporary advantage.
It is our responsibility not only to conduct ourselves in a responsible and honest manner, but also
to ensure that others do the same. If we know of any breach of the Companys standards of business
behavior, we are required to report violations. The ultimate responsibility for maintaining the
Companys standards of business conduct rests with each of us. As individuals of integrity and
honesty, we must behave in ways that will bring credit to ourselves and to our Company.
Please read the Code of Ethical Business Conduct carefully. We are confident that each of us will
comply with the Code and thereby help maintain our reputation for the highest standards of business
integrity.
Ray J. Hillenbrand
Chairperson of the Board of Directors
Kenneth A. Camp
President and Chief Executive Officer
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HILLENBRAND, INC. AND SUBSIDIARIES
Code of Ethical Business Conduct
(As revised and adopted by the Board of Directors on September 2, 2010)
It is the policy of Hillenbrand, Inc. and all of its operating subsidiaries (referred to
collectively as the Company) to conduct their respective businesses and operations according to
the standards and guidelines of ethical business conduct stated in this Code of Ethical Business
Conduct (Code) and all applicable laws and regulations. This Code applies to all employees,
officers and directors (associates) of Hillenbrand, Inc. and all of its operating companies and
other subsidiaries (together, the Company).
ADMINISTRATION AND ENFORCEMENT
Board of Directors and Ethics Committees. The Board of Directors of Hillenbrand, Inc. is
responsible for approval and oversight of the Code. The Boards Audit Committee, working with the
Nominating/Corporate Governance Committee, has responsibility for the implementation and
administration of the Code, the review and assessment at least annually of the effectiveness of the
Code and the recommendation to the Board of suggested changes in the Code. Accordingly,
supplements to and revisions of this Code may be adopted from time to time. Such changes will
become effective upon their adoption by the Board of Directors and revisions of the Code will be
made available as promptly as possible.
To assist the Committees and the Board and provide guidance in situations where you may have
questions concerning the right course of action to take, Ethics Committees exist at Hillenbrand,
Inc. and its operating companies. Each committee will include members of the Executive Management
Team of the applicable company. It is the responsibility of the Chief Executive Officer, with
assistance from the Ethics Committees for each company, to ensure that this Code has been read and
understood by all associates, as well as all agents and representatives of that company. The
Ethics Committees will meet as necessary to implement this Code and address concerns raised by
associates. The operating company Ethics Committees will promptly after each meeting report to the
Hillenbrand, Inc. Ethics Committee on compliance with the Code, the status of certifications
statements by associates and any other relevant matters relating to the Code. The Chairman of the
Hillenbrand, Inc. Ethics Committee will, in turn, provide regular updates to the Audit and
Nominating Committees.
Certification Statements and Candor. All associates, including new associates, will be asked to
certify annually as to their understanding of and compliance with the Code. Depending on your area
of responsibility, you may also be asked to certify as to your understanding of and compliance with
certain policies. The certification statements for associates of each company that identify
potential concerns will be reviewed by the Ethics Committees of the applicable company. All
information disclosed in good faith in the certification statements or by other means shall be
treated on a confidential basis, except to the extent reasonably necessary to protect the Companys
interests or comply with legal or regulatory requirements.
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Addressing Concerns and Violations. Prompt and full disclosure is always the appropriate initial
step towards solving any potential concern you may have. When in doubt about a particular
situation, ask your manager, supervisor, Company lawyer or human resources representative or any of
the members of your companys Ethics Committee. Discovery of events of a questionable, fraudulent
or illegal nature that are, or may be, in violation of the guidelines stated in this Code or other
Company policies should be reported immediately to any of those individuals, each of whom are
required to observe an open door policy to all Company associates concerning any of such matters.
If such events involve members of management on the Ethics Committee, the matter should be
reported to other members of the Committee or the Chief Executive Officer. Additionally, a toll
free Code of Ethics and Compliance Help Line is available for those who wish to remain anonymous at
1-888-469-1534.
This Code is intended to create an opportunity for associates to express concerns relating to
corporate accountability, alleged violations of Company policy, federal and state statutes, and
allegations of corporate misdeeds. Concerns will be investigated and action taken, if appropriate.
There will be no discrimination or retaliation against any associate who reports such violations
or allegations in good faith.
Waivers. Any waiver of the standards set forth in this Code for executive officers or directors
may be made only by the Board of Directors of Hillenbrand, Inc. or its Audit Committee and must be
promptly disclosed to shareholders. The Board of Directors, its Audit Committee or the applicable
Ethics Committee may grant waivers for other associates.
Get Help to Avoid Violations. Because the principles of responsibility, integrity and honesty are
fundamental to how each of us should operate on behalf of the business, violation of this Code or
any applicable laws, regulations or Company policies can result in a disciplinary response, up to
and including termination of employment or legal action. If you address a questionable situation
before it occurs by seeking help from your manager, supervisor, Company lawyer or human resources
representative, or any of the members of your companys Ethics Committee, or by contacting the
compliance help line, there is the opportunity to avoid a violation with those serious
consequences.
Red flags that indicate you may need to seek advice include situations where:
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An associates interests and those of the Company seem to conflict; |
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An associate is in a position to receive a gift or personal favor from a customer or
supplier; |
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The only good reason for accepting something from a customer or supplier is because
you feel like you deserve it; |
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An associate will be communicating with a representative of a competitor; |
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An associate has the opportunity to disclose confidential information to someone
outside the Company; |
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An associate has the opportunity to buy or sell Hillenbrand, Inc. stock or stock of
a customer or supplier based on information not known to others; |
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If the facts were published on the front page of the newspaper in connection with
your name, you would be embarrassed; |
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A decision is emotionally difficult or involves a conflict between two positive
values; or |
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The reason for a decision is based on an answer like: I deserve this; Everyone
does it; It is no big deal; No one will find out; No one cares; It is not my
responsibility; or The Company wants me to do this. |
Here are a few questions you should ask yourself to determine if your actions are ethical:
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Am I adhering to the spirit and overall values, as well as the letter, of any
applicable law or Company policy? |
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Would I want my actions reported on the front page of a newspaper? |
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What would my family, friends, neighbors and co-workers think of my actions? |
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What would I advise my child to do? |
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Would I be comfortable testifying about my decision under oath? |
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Will there be any direct or indirect potential negative consequences to the Company? |
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Would I be comfortable describing my decision at an all-associate meeting? |
Other Related Information and Policies. Certain sections in this Code may be further explained in
other applicable Company policies and guidelines. Please refer to those materials for a more
thorough understanding of these sections. Much of the Code outlines legal requirements. It is not
intended to make you an expert in such areas. Instead, it is designed to alert you to problems you
may face and enable you to know when you should obtain guidance from your manager, supervisor,
Company lawyer or any of the members of your companys Ethics Committee. The members of the Ethics
Committees are consulted at the outset of business dealings, rather than at a later stage when
arrangements have become so solidified that necessary changes may be difficult to make.
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STANDARDS AND GUIDELINES
Introduction. Each person who is an employee, officer or director of Hillenbrand or any of its
operating companies is a Company associate and has a responsibility to deal ethically in all
aspects of the Companys business and to comply fully with all laws, regulations, and Company
policies. Each individual is expected to assume the responsibility for applying these standards of
ethical conduct and for acquainting himself/herself with the various laws, regulations, and Company
policies applicable to his or her assigned duties. When in doubt, employees have the
responsibility to seek clarification from their line management, or, if necessary, from legal
counsel, a human resources representative or a member of the Ethics Committee for their company.
CONFLICTS OF INTEREST: A conflict of interest exists when an individuals private interest
conflicts, or appears to conflict, with the interests of the Company, that is, when an individuals
loyalty to the Company and conduct of responsibilities and duties towards the Company is or appears
to be prejudiced by actual or potential benefit from another source.
We are confident of the individual loyalty and honesty of our associates. Good relations with
customers and suppliers and the integrity of our associates are critical sources of goodwill and
absolutely necessary to our success. Associates should always be in a position so that personal
interests or third parties do not influence their judgment on Company matters.
No associate should be subject, or even reasonably appear to be subject, to influences, interests
or relationships that conflict with the best interests of the Company. This means avoiding any
activity that might compromise or seem to compromise the integrity of the Company or the associate.
Common Sources of Conflicts.
Although it is impossible to prepare a list of all potential conflict of interest situations,
conflicts of interest generally arise in four situations:
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Interest of Associate. When an associate, a member of the associates family or a
company, organization or trust in which the associate is involved, has a significant
direct or indirect financial interest in, or obligation to, an actual or potential
competitor, supplier or customer of the Company; |
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Interest of Relative. When an associate conducts business on behalf of the Company
with a supplier or customer of which a relative by blood or marriage is a principal,
partner, shareholder, officer, employee or representative; |
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Gifts. When an associate, a member of the employees household, a company,
organization or trust in which the employee is involved, or any other person or entity
designated by the employee, accepts gifts, credits, payments, services or anything else
of more than token or nominal value from an actual or potential competitor, supplier or
customer; and |
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Misuse of Information. When an employee misuses information obtained in the course
of employment. |
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Definitions.
For these purposes, suppliers include those providing goods or services such as consultants,
transportation companies, financial institutions and equipment lessors. Customers include not only
those who buy products, but also those who exercise major influence over our customers.
An interest amounting to one percent or less of any class of securities listed on a nationally
recognized securities exchange or regularly traded over-the-counter will not be regarded as a
significant financial interest in a competitor, supplier or commercial customer in the absence of
other complicating factors that should cause the employee to recognize that a conflict is present.
Similarly, the existence of an interest-bearing loan, at normal rates prevailing at the time of the
actual borrowing, from a recognized financial institution will not be regarded as significant.
However, any equity interest in a competitor, supplier or commercial customer that is not publicly
traded must be treated as significant and should be reviewed promptly with legal counsel.
Specific Examples.
While it is not possible to describe every situation, it is useful to consider a few examples in
which clear conflicts of interest are present so that ground rules can be established:
Position of Influence. If an associate or a member of that associates family has a significant
financial or other beneficial interest in an actual or potential supplier or customer, the
associate may not, without full disclosure and specific written clearance by an Ethics Committee,
influence decisions with respect to business with such supplier or customer. Such positions
include situations where associates draw specifications for suppliers raw materials, products or
services; recommend, evaluate, test or approve such raw materials, products or services; or
participate in the selection of, or arrangements with, suppliers.
Availability. A conflict of interest may exist when an associate undertakes to engage in an
independent business venture or agrees to perform work or services for another business, civic or
charitable organization to the extent that the activity prevents such associate from devoting the
time and effort to the Companys business which his or her position requires. An employee shall
not accept a position of directorship with another business without the written consent of the
chief executive of his or her operating company and shall not accept any position with any
organization that prevents such associate from devoting the time and effort to the Companys
business which his or her position requires.
Competitors. An associate must not serve, advise, or be associated with any person or enterprise
which is a competitor of the Company, whether as an employee, stockholder, partner, director or
advisor, unless that capacity is through membership in trade associations, manufacturers groups
and the like, and involvement by the associate is at the request of the Company.
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Gifts. It is the Companys policy that all business decisions be made impartially and fairly, and
not on the basis of gifts or favors. Therefore, no associate, or any of his or her immediate
family, may solicit or accept favors, gifts, loans or other benefits (including services,
vacations, holidays, travel, accommodations, and discounts, as well as material goods) from any
supplier, customer or competitor. The only exception to this policy is for casual entertainment or
gifts (other than money) of nominal value which are customarily offered to others having a similar
relationship with the supplier, customer or competitor or if specific approval is obtained via a
clearance from the Ethics Committee for the business that the associate works for. Associates
should exercise judgment in deciding whether a gift or entertainment is of nominal value. It is
always better to decline in circumstances where there is doubt. Items classified as advertising
novelties that have wide circulation both within and without the Company (calendars, paperweights,
etc.) do not violate the policy against receiving gifts. Permitting a suppliers representative to
pick up the check at a meal is not offensive so long as business was discussed at arms length and
there are absolutely no implications that an unusual event has been staged with the intention of
subverting loyalty to the slightest degree.
Misuse of Information. No information obtained as a result of employment or association with the
Company may be used for personal profit or as the basis for a tip to others unless the Company
has made such information generally available to the public. This is true whether or not direct
injury to the Company appears to be involved. This requirement, as it relates to transactions with
respect to stock and other securities, is described below. The requirement, however, is not
limited to transactions relating to securities and includes any situation in which information may
be used as the basis for unfair bargaining with an outsider. The public disclosure of confidential
data and trade secrets relating to our business can have a material adverse effect on the Company
and, as noted below, is prohibited.
[Hypothetical Scenarios]
Conflicts of Interest
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John is a Company associate with responsibility for sales of certain of the
Companys products. Johns sister-in-law has just been employed in a senior position
with a customer to which John regularly sells the Companys products. Which of the
following would be Johns best course of action with respect to this customer? |
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Continue selling products to this customer, but be sure that the
price and other terms of the sales are fair and comparable to terms offered
to other customers. |
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Immediately discontinue sales to this customer and notify the
customer that the Company will no longer be able to conduct business with the
customer. |
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Notify a member of the Companys Ethics Committee of this potential
conflict of interest and ask for guidance on dealing with this customer. |
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Try to make his sister-in-law look good in her new job by selling
the Companys products to her new employer at a steep discount. |
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Answer: C is the correct answer. This situation creates a clear conflict of interest that
should be brought to the attention of the Companys Ethics Committee. A is incorrect
because under this approach, even if sales to this customer are actually made on a fair and
impartial basis, there is significant risk of the appearance of impropriety. B is also
incorrect. Conflicts of interest involving individual associates, if managed appropriately,
will rarely prohibit the Company from engaging in business with another entity.
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A potential software supplier asks Sue if she would participate in a consumer
survey sponsored by the supplier and being performed by a third party consultant to the
supplier. Sue agrees because she thinks it would take about 15 minutes, but she ends
up on the phone with the person performing the survey for about one hour. A few hours
after concluding the survey she receives a message from the person who performed the
survey saying that to show appreciation for the time Sue spent, they would make a $200
contribution to the charity of her choice. |
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Tell the person the name of the charity to whom the contribution
should be made. |
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Politely decline the offer of the donation. |
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Tell the person the name of the charity and mention that the
donation should be more than $200 because Sue spent an hour of her time
completing the survey. |
Answer: B is the correct answer. Sue should politely decline the offer. Sue performed the
survey during working hours and her time is valuable. However, if the Company chooses to do
business with the software supplier, there should be no appearance after the fact she was
improperly influenced to select the software supplier. It does not matter that the
potential donation was to a charity. The potential appearance of being improperly
influenced remains.
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Tim is a Company associate with responsibility for purchasing materials used in the
manufacture of Company products. One of the Companys suppliers offers Tim an
expensive gold watch if Tim agrees to award him a significant contract to supply his
product to the Company. Which of the following would be Tims best course of action
with respect to this proposal? |
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Accept this proposal. Tim was considering awarding the contract to
this supplier anyway, and he could use a new watch. |
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Decline the proposal and report it to the Companys Ethics
Committee before making any decision on awarding the contract. |
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Decline the watch, but award the contract to this supplier. |
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Hold out for a better gift because Tim figures this contract is
probably worth a new car. |
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Answer: B is the correct answer. All business decisions at the Company must be made
impartially and fairly and not on the basis of gifts of favors. A is incorrect. Even if the
gift did not actually affect the decision to award the contract to this supplier, the gift
likely would appear to others to have been a factor in the decision and could influence
future business decisions. C is also incorrect. The suppliers conduct in this case is not
consistent with the ethical standards that the Company expects of those with whom it engages
in business. Accordingly, this conduct should be brought to the attention of an Ethics
Committee member prior to any further transactions with the supplier.
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Same facts as in question 3 above, but instead of asking for Tims agreement to
award him the contract, the supplier offers Tim the watch just to say thanks for the
business Tim has given him in the past. Tim should: |
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Thank the supplier for the gift, but tell him that Company policies
require that Tim decline it. |
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Accept the gift. Since Tim isnt giving the supplier anything in
return, theres no harm in taking it. |
Answer: A is the correct answer. It does not matter that the supplier is not asking for
anything specific in return for the gift. Gifts from customers, suppliers or competitors,
other than those of token or nominal value, are prohibited by the Code because of the
possibility that such gifts could affect the impartiality of future business decisions,
either actually or in appearance.
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You have recently decided to start your own business, and you intend to operate
that business while continuing to work as a Company associate. Which of the following
would be permissible under the Code? |
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You own and operate a business that in no way competes with the
Company. You do not use Company resources for conduct of the business, and
you conduct the business entirely on your own time and in a manner that does
not in any way impair your ability to discharge your duties as a Company
associate. |
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You own and operate a business that in no way competes with the
Company. You spend some of your time while at work at the Company tending to
your business, and you use Company computers, telephones and other office
equipment and supplies to conduct your business. |
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You own and operate a business that competes directly with the
Company, but you conduct the business entirely on your own time and in a
manner that does not in any way impair your ability to discharge your duties
as a Company associate. |
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You own and operate a business that competes directly with the
Company. You spend substantially all of your time while at work at the Company
tending to your business, you seize every opportunity to use Company
resources for your business and you fraudulently submit expenses associated
with your business to the Company for reimbursement. |
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Answer: A is the only correct answer. The conduct described in each of the other answers is
strictly prohibited. The conduct described in answer B is prohibited even where the amount
of time spent while at work at the Company or the extent of the use of Company resources is
minor.
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Someone you know is forming a company that will be a competitor of the Company and
offers you the opportunity to invest in the competitor and otherwise participate in the
business of the competitor. Under the Code, you may: |
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Purchase a controlling interest in the competitor. |
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Purchase a small minority interest in the competitor. |
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Serve on the board of directors of the competitor. |
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Enter into a consulting agreement with the competitor pursuant to
which you are paid to consult with the competitor on matters relating to its
business. |
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Give your acquaintance free advice on how to operate the business.
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Answer: F is the correct answer. The Code prohibits all associates from serving in any
capacity with, having any financial stake in or providing, with or without compensation, any
assistance to competitors of the Company. The only exception is ownership of not more than
one percent of a publicly traded class of securities. Ownership of a minority interest in a
privately held company, as contemplated by answer B, is allowed under the Code only if the
appropriate Ethics Committee is informed of and approves the ownership of such interest.
CORPORATE OPPORTUNITIES
A corporate opportunity is an opportunity that is discovered through the use of Company property,
information or position as a Company associate.
Associates are prohibited from taking corporate opportunities for themselves. When an associate
uses corporate property, corporate information or corporate position for personal gain, he or she
is taking a corporate opportunity. You must use corporate opportunities and Company property or
other resources only for advancing the legitimate business interests of the Company.
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Sometimes the line between personal and Company benefits is difficult to draw, and sometimes there
are both personal and Company benefits in certain activities. Associates who intend to make use of
Company property or opportunities in a manner not solely for the benefit of the Company should
consult beforehand with the applicable Ethics Committee.
[Hypothetical Scenarios]
Corporate Opportunities
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You are asked by the Company to identify potential locations for a new
manufacturing facility and to recommend one or more locations to senior management.
You find two available properties that would be ideal for the new facility. However,
one of the properties would also be an ideal spot for a new shopping mall, and you have
recently invested in a group that plans to develop a shopping mall. Which of the
following is an appropriate course of action? |
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Present only one site to Company management and present the other
to your investment group. You thought the two properties were equally good
for the Company, so the Company doesnt lose out if you dont present to it
both options. |
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Present both options to the Company, and allow your investment
group to pursue the property for its shopping mall only if the Company has
made the determination not to pursue the property. |
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Acquire both properties for yourself and try to sell them to the
Company at an inflated price. |
Answer: B is the correct answer. Both properties represent corporate opportunities of the
Company. Accordingly, you are prohibited from using the opportunity for your own advantage
unless the Company has clearly determined that it is not interested in pursuing the
opportunity.
CONFIDENTIAL INFORMATION
The Companys success is largely dependent upon the strict adherence by associates to the Companys
policy of nondisclosure of information that belongs to the Company and other confidential data. Of
particular concern is the need to safeguard the Companys business plans and developments. The
unauthorized disclosure of Company information (including business records, business data, personal
and financial information, social security numbers, bank records, acquisition plans, divestiture
plans, investment plans, and other strategic business plans), whether verbally or in writing
(including on anonymous Internet chat rooms or message boards), will not be tolerated. Under no
circumstances should these matters be discussed informally as office gossip, over cocktails, at
home or otherwise. Such discussions substantially increase the likelihood that the Companys
strategic plans will become known to others prior to the time that the Company is prepared to
execute them. Premature disclosure hurts the Companys planning flexibility and may make it impossible to conclude the proposed project. Much time and effort are
spent in developing the Companys strategic plans.
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Remember the success of the Company is largely dependent upon the strict adherence by all
associates to the Companys policy of nondisclosure of confidential information. The sharing of
such information with others may: (a) result in penalties under state and federal securities laws;
(b) constitute the theft of trade secrets, which is a crime; (c) generate criticism and
embarrassment to the employee and the Company; (d) compromise the Companys ability to achieve its
strategic objectives; and (e) violate the privacy rights of an individual. If each associate
refrains from discussing confidential aspects of the Companys business and operations with anyone
inside the Company who is not otherwise familiar with the confidential information and everyone
outside the Company, each employee will avoid liability and embarrassment to himself or herself and
damage to the Company.
Information obtained from third-parties (including business records, business data, personal and
financial information, social security numbers, bank records) should, likewise, be kept
confidential. For example, you must not attempt to obtain trade secrets, proprietary information or
other confidential information relating to competitors from job candidates or newly hired
employees.
[Hypothetical Scenarios]
Confidential Information
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You and your co-worker, Steve, take a break one afternoon to go get a coffee at the
local Starbucks. While standing in line to order your coffee, Steve starts discussing
(rather loudly) the Companys plans to purchase another business. (Steve learned of
this acquisition while eavesdropping in the break room.) Although you, too, have heard
about this acquisition, you are also aware of the Companys policy regarding
confidential information. How should you respond to Steves comments? |
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Share with Steve what you have heard. |
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Turn to the person behind you in line (who happens to be the
President of a competitor) and say can you believe the news? |
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Ignore Steves comment. |
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Discretely remind Steve that the acquisition is confidential
information about the Company and should not be discussed in public. |
Answer: D is the correct answer.
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Upon returning to work, Steve wants to continue the conversation about the
acquisition in the hallway between your two offices. Can you now discuss the matter
openly because you are on the Companys premises? |
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Yes it is acceptable to discuss the acquisition among the
Companys employees. |
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B. |
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No you and Steve should not discuss the matter any further. |
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No you and Steve should only discuss the acquisition in the
privacy of one of your offices. |
|
D. |
|
Yes it is likely that all the Companys employees are aware of
the acquisition because both you and Steve knew. |
Answer: B is the correct answer.
|
10. |
|
You are working late one night finalizing some financial documents which include
details about the Companys financial condition. As it approaches 11:00 p.m., you
decide to stop working and go home. Because you are tired, you question whether you
should leave your computer on so that you can resume working as soon as you return to
work in the morning. As far as you can tell, no one is around except the cleaning
crew, and no one would bother looking at your computer anyway. What should you do? |
|
A. |
|
Shut down your computer to ensure that no one will be able to gain
access to the financial statements. |
|
B. |
|
Leave your computer on, but turn off your monitor so that anyone
who comes to your office will think your computer is turned off. |
|
C. |
|
Leave your computer and monitor on youll be in early.
|
|
D. |
|
Shut down the computer, and take the documents home to review them. |
Answer: Both A and D are correct answers. D raises another important issue regarding
confidential information the Company should ensure that if employees are allowed to take
confidential information out of the office (a policy which, if it exists, should be enforced
consistently), employees must understand that they are required to safeguard the information
from disclosure.
|
11. |
|
You have heard around the office that your supervisor, Mary, and one of your
co-workers, Bill, are involved in a romantic relationship. Many of your co-workers
within your group are discussing the relationship because Bill and Mary made their
relationship very obvious at a recent company golf tournament. You are aware that the
Company has a policy prohibiting relationships between a supervisor and his/her
subordinate. Your office is just outside the door of the Human Resources Manager, and
Mary and Bill have both been in the Managers office today, along with some of your
peers who attended the golf tournament. You overhear bits of the conversation, and you
begin to suspect that the Company is conducting an investigation into the relationship.
Because of your proximity to Human Resources, people begin asking you what is taking
place. How should you respond? |
|
A. |
|
Tell them everything you have seen and heard. Its no secret who
has been in the Human Resources Managers office. |
|
B. |
|
Tell them you are not sure, and have not been paying attention
because it is not your business. |
-14-
|
C. |
|
Speculate that the Company is conducting a sexual harassment
investigation, and Mary will probably be disciplined for violating the
Companys policy. |
|
D. |
|
Tell them that no one should be discussing the matter because it is
confidential. |
Answer: D is the correct answer. Although B gets you halfway there, the real answer is D.
|
12. |
|
Although you have enjoyed a prosperous career with the Company, you have been made
an offer you cannot refuse by one of the Companys competitors. You will be performing
the same job duties as you were at the Company (sales). Although the prospective
employer has not requested any information regarding the Companys clients, you suspect
that providing the customer information would help you get off to a great start with
your new employer. To this end, you decide to take with you the information regarding
the clients with whom you have a relationship, including their names, addresses,
purchase history and each customers contact person. You figure that this information
is partially yours anyway, since you have maintained the relationship for years. Any
problem? |
|
A. |
|
No these are your customers and you are entitled to keep up the
relationship, no matter where you work. |
|
B. |
|
No if the customers were important to the Company, the Company
would have matched the new companys offer to invite you to stay. |
|
C. |
|
Yes customer lists may be considered the confidential information
of the Company. |
|
D. |
|
Yes the Company may seek an injunction to keep you from taking or
using the customer information. |
Answer: C and D are the correct answers.
PROTECTION AND PROPER USE OF COMPANY ASSETS
Protect the Companys property and resources as you would your own. Associates are responsible for
using Company resources and property (including Company travel expenses, time, materials,
computers, telephones, other equipment, and proprietary information) for Company business purposes
only, and not for his or her personal benefit. Inventions and ideas developed using Company assets
and during Company time belong to the Company, and should not be disclosed, used or commercialized
other than by and for the Company. These inventions are Company property and must be disclosed to
your supervisor, manager or legal counsel for appropriate further action. Company assets may be used only for Company purposes. Use of Company
provided technologies and property for calls, emails or other similar matters of a personal nature
should be infrequent. We are expected to engage in only Company business related activities during
business hours. Associates must not perform non-Company business or solicit business for a
non-Company business while working on Company time.
-15-
[Hypothetical Scenarios]
Protection and Proper Use of Company Assets
|
13. |
|
You are an employee in the Companys information services department. In your
free time at work, you have been creating a software program that has enabled you to
create and maintain a database of all the Companys vendors. Although you understand
that the information within the database belongs to the Company, you consider the
software program that you developed to be your property. You are considering leaving
the Company, and plan on taking it with you to use at your next job. Who knows, you
may be compensated for it. Are you allowed to do this? |
|
A. |
|
Yes you created the program; therefore, it is yours. |
|
B. |
|
Yes you never signed any agreement with the Company about
inventions. |
|
C. |
|
No you created the software while at work using the Companys
property. |
|
D. |
|
No but no one will ever know. |
Answer: C is the correct answer.
|
14. |
|
You have just joined the Company as a sales person. Previously, you worked with
the Companys top competitor in the region. You decide that a friend of yours who is
still employed with the competitor would be a great addition to the Company. Moreover,
you believe that bringing your friend to the Company as an employee would impress your
new boss, because your friend has an impressive sales record. However, you are bound by
a two-year covenant prohibiting you from soliciting the competitors employees (a
clause contained in your employment agreement with the competitor). Should you contact
your friend about the job? |
|
A. |
|
Yes the Company needs new sales people. |
|
B. |
|
No contacting your friend about joining you at the Company would
be a breach of your employment agreement. |
|
C. |
|
Yes your former employer will never know how your friend learned
about the job. |
|
D. |
|
No you dont want to risk getting your new employer in trouble. |
Answer: B and D are both correct answers.
-16-
|
15. |
|
The Company sends you to Home Depot to purchase (with your managers Company credit
card) an emergency item needed in the warehouse. You find what you need, and while
standing in line for the register, you see a tape measure. Your spouse has been
nagging you to pick one up the next time you go to a hardware store. You question
whether you should buy it and charge it to the Companys credit card in order to avoid
holding up the line. What should you do? |
|
A. |
|
Buy it the Company should compensate you for going to Home Depot
anyway. |
|
B. |
|
Buy it its only $5. No one will ever notice. |
|
C. |
|
Dont buy it with the Company credit card the purchase is
unauthorized. |
|
D. |
|
Buy it but pay for it with your own money. |
Answer: Both C and D are correct answers.
FAIR DEALING
Each of us is expected to deal fairly with actual and potential customers, suppliers, competitors
and associates. No associate should take unfair advantage of anyone through manipulation,
concealment, abuse of privileged information, misrepresentation of material facts when conducting
the Companys business, or any other unfair dealing practice. Be honest in all your dealings.
We should avoid even the appearance of wrongdoing and, at all times, should conduct our business
according to the highest ethical standards. We should compete solely on the merits of our products
and services, as well as our ability to service what we offer, and not engage in any form of unfair
competition.
Furthermore, we will not condone the use of competitors or other third parties confidential
information obtained during past employment or which has been obtained, directly or indirectly, by
improper means such as misappropriating confidential information, bribing, contacting a
competitors employees, or misrepresenting the fact that you are an employee of a competitor. If
consultants or other persons are retained by the Company to gather competitive information, the
same rules would apply.
Some additional guidelines are:
|
|
|
Deliberately misleading messages, omissions of important facts or false claims about
competitors products or services are not acceptable. |
|
|
|
Be accurate and truthful in all dealings with customers and be careful not to
misrepresent the quality, features, or availability of our products or services. |
|
|
|
Do not interfere with an agreement made between a potential customer and a supplier
competing with us. |
|
|
|
Never engage in industrial spying or commercial bribery. |
-17-
Besides being responsible for their actions toward others, employees are obliged to retain certain
documents that they create or receive. Each employee must strictly observe Record Retention
Guidelines. The application of the laws of fair competition is complex and sometimes ambiguous.
When questions arise, consult with legal counsel.
[Hypothetical Scenarios]
Fair Dealing
|
16. |
|
Josh is a Company associate with responsibility for sales of the Companys
products. A customer contacts him to place an order for products. The customer
indicates that it must have the products by a specified date and that the customer will
look at other options for the products if the Company cannot deliver the products by
the specified date. Josh knows, based on orders already in place from other customers
and production lead times, that the Company will not be able to provide all of the
requested products by the specified date. Which of the following would be a
permissible course of action with respect to this order? |
|
A. |
|
Furtively attempt to pull strings within the Company to redirect
products intended for another customer to this customer. |
|
B. |
|
Tell the customer that the Company can fill the order on time.
Because Josh knows that by the time the customer discovers that the products
wont be delivered on time, it will be too late for the customer to get the
products from a competitor. Josh thinks he will be able to blame the delay
on unforeseen circumstances and smooth things over with the customer. |
|
C. |
|
Tell the customer that his request is totally unreasonable and
absurd. |
|
D. |
|
Explain to the customer that, although the Company always uses its
best efforts to meet its customers requirements, the Company cannot have the
quantity of products available by the specified date. Attempt to identify
alternatives that will satisfy the customers needs. |
Answer: D is the correct answer. The conduct described in all other answers would violate
the Companys policy of Fair Dealing.
|
17. |
|
Josh recently learned that a customer has placed with a competitor an order that
Josh had hoped to receive. Josh should: |
|
A. |
|
Call the customer and tell her that she will regret the decision to
place the order with the competitor because the competitors products are of
poor quality. |
|
B. |
|
Attempt to persuade the customer to breach its contract with the
competitor. |
|
C. |
|
Take appropriate steps to maintain the Companys relationship with
the customer so that the Company will be considered for future orders by the
customer. |
-18-
Answer: C is the correct answer. The conduct described in the other answers would violate
the Companys policy of Fair Dealing.
|
18. |
|
An acquaintance of yours recently left a position at a competitor of the Company.
The acquaintance contacts you and offers to share with you sensitive information
concerning the competitor. You should: |
|
A. |
|
Allow the acquaintance to share the information with you and use
the information to the Companys advantage. |
|
B. |
|
Allow the acquaintance to share the information with you, with the
thought that you are merely curious about the competitors practices but
dont intend to use the information to the Companys advantage. |
|
C. |
|
Tell the acquaintance that you are not interested in the
information. |
|
D. |
|
Set up a meeting with the acquaintance and all potentially relevant
Company associates so that the Company can maximize the benefits of the
acquaintances willingness to share information. |
Answer: C is the correct answer. You should assume that your acquaintance has a duty to his
former employer not to disclose confidential information concerning the former employer. The
Company will not condone the use or intentional acquisition of any information acquired in
violation of or potentially in violation of any such duty.
|
19. |
|
A position senior to yours has opened up at the Company, and you believe that you
and another Company associate are the most likely candidates to fill the position. You
may: |
|
A. |
|
Spread rumors concerning the other associates qualifications for
the position and/or interest in filling the position. |
|
B. |
|
Try to dig up dirt on the other associate. |
|
C. |
|
Express your interest in the position to those responsible for
deciding to whom the position should be offered and explain your
qualifications to those persons. |
|
D. |
|
Offers items of value or favors to the persons responsible for
deciding to whom the position should be offered. |
-19-
Answer: C is the only correct answer. The conduct described in all other answers would
violate the Companys policy of Fair Dealing.
|
20. |
|
You learn potentially embarrassing but purely personal information about an
employee of a customer, supplier or competitor or another Company associate. You
should: |
|
A. |
|
Keep the information to yourself. |
|
B. |
|
Send out an email containing the information to a large group of
Company associates. |
|
C. |
|
Share the information with a few of your closest friends at the
Company. |
|
D. |
|
Threaten the individual with disclosure of the information if the
individual does not act in a way that is advantageous to you or to the
Company. |
Answer: A is the only correct answer. The conduct described in all other answers would
violate the Companys policy of Fair Dealing.
COMPLIANCE WITH APPLICABLE LAWS
While the Company is involved in highly competitive business activities and hence must compete
vigorously, it must do so in strict compliance with all laws and regulations applicable to its
activities. When the Companys internal policies are more stringent than local laws, those
policies must be observed and followed. No associate should at any time take any action on behalf
of the Company that he or she knows or has reason to suspect violates any applicable law or
regulation.
It is the Companys policy to comply not only with the formal requirements of applicable laws and
regulations, accounting standards and Company policies, but also with the spirit of such laws,
regulations, standards and policies. Any conduct that is technically in compliance with such laws,
regulations, standards or policies but violates the principles underlying or is designed to evade
the requirements of any such law, regulation, standard or policy is unacceptable.
The following sections outline basic principles of the laws relating to antitrust, inside
information, the trading of securities, proprietary information, political contributions, employee
relations, environmental regulation and certain other matters. These laws are explained because of
their particular importance to our existing and anticipated business activities. It should be
understood, however, that this policy is not limited to them, but extends to all applicable laws
and regulations.
ANTITRUST COMPLIANCE
At the heart of the antitrust laws is the conviction that the economy and the public will benefit
most if businesses compete vigorously, free from unreasonable restraints. Compliance with the
antitrust laws is the policy of the Company and the responsibility of each associate. Failure to
comply could result in serious consequences for the Company and offending associates. Violations
of many antitrust laws are crimes, subjecting the Company and the individuals to heavy fines, and
individuals to possible imprisonment as well. In addition, the Company may be required to pay treble damages and be ordered to refrain from engaging in the activity.
Frequently, such orders will extend across the entire product line of a company, although the
violations relate only to a single product. And, of course, the Company may be damaged in its
reputation even in those cases in which it ultimately prevails in a legal action.
-20-
Many elements of the U.S. antitrust laws are applicable to international transactions in which any
United States person or corporation is a party where it may be shown that the transaction has any
substantial effect on the foreign commerce (e.g., imports or exports) of the United States. Once
it is found that the international transaction falls within the jurisdiction of the U. S. antitrust
laws, those laws are applied in precisely the same manner as they are applied with respect to
domestic transactions. Transactions deemed to be automatic violations, if engaged in domestically,
will similarly be deemed to be violations if engaged in overseas.
While it is not possible within this Code to address all areas covered by antitrust laws, the
following guidelines are intended to address some of the most common antitrust situations that may
face associates. In all of your dealings on behalf of the Company, be guided by the following
rule: Whenever you are in doubt, consult with legal counsel at the earliest possible moment. For
more detailed guidelines, click here to view the Antitrust Compliance Guide.
Basic Antitrust Rules of the Road:
|
|
|
Do not discuss prices, terms and conditions of sale, discounts, credit terms or
similar subjects with your competitors. |
|
|
|
Do not participate in benchmarking or statistical reporting of competitive
information among competitors without clearance from legal counsel. |
|
|
|
Do not signal competitors regarding pricing strategies and do not use customers or
other third parties to send the message about how the industry should behave. |
|
|
|
Do not agree with a competitor to stay out of each others markets or to stay away
from each others customers. |
|
|
|
Do not discuss current or future output, costs, marketing strategies or other
competitively sensitive information with competitors. |
|
|
|
Do not price below cost without consulting legal counsel. |
|
|
|
Do not coerce customers or others into setting specific prices. |
|
|
|
Do not tie (that is, condition) the sale of one product to another. |
|
|
|
Do not reach agreements with dealers or customers to take any action vis-à-vis
another dealer or customer. |
|
|
|
Do not agree with competitors not to deal with, buy from or sell to a customer or
supplier. |
-21-
|
|
|
Do not leave open-ended or unsolicited offers from competitors to join a conspiracy
hanging in the air. The standards for conspiracy to violate the antitrust laws are
extremely broad and conspiracies have been found even where competitors never met or
exchanged words. It is a mistake to think that the prohibited types of agreements
identified above must be either formal or conspiratorial. The unlawful agreement may
often be no more than an informal understanding reached at a seemingly innocent
occasion like a trade association meeting or on the golf course, or simply an
understanding based on the sharing of competitive information that naturally tends to
produce uniform action. Since there is often no written evidence or testimony that
clearly establishes that there was an unlawful agreement, proof of such an agreement
usually depends on circumstantial evidence conversations, memoranda, or the exchange
of competitive information which seems to suggest that there may have been an unlawful
understanding about prices, production, customers, sales, territories, or the like. If
discussion of prohibited subjects should arise in a meeting where competitors are
present, you should clearly disassociate yourself from the conversation and leave the
meeting so that other participants present will remember that you left the meeting and
your reason for leaving. Simply walking away from an improper conversation about
price, market allocation or bid rigging is not sufficient. You must document this
conversation and consult with legal counsel. |
|
|
|
Avoid informal contact with competitors to the extent possible. Trade associations
are a frequent source of antitrust complaints. Accordingly, membership and
participation in trade associations should be carefully and regularly monitored to make
sure that they serve a valuable business purpose and that their benefits are not
outweighed by the antitrust risks. Because trade associations are meeting places for
competitors, typically the associations articles and by-laws carefully set forth the
scope and activities of the association in language that, if followed, is above
reproach. However, any forum where competitors meet can become a vehicle for potential
antitrust concern. Small local group meetings are perhaps more dangerous than larger
more formal groups, as generally their activities are not monitored and the minutes of
their meeting, if any, are often incomplete. Even more dangerous are rump sessions
following the more formal proceedings where competitors get together over drinks and
discuss company business. References to such meetings in expense reports can be
troublesome because as time elapses, memories dim and, as we have seen in various
industry-wide antitrust investigations and litigations, a witness when questioned about
such informal gatherings is often faced with saying that he has no recollection of the
subjects discussed. This can be awkward, particularly where there are many such
incidents. The best advice is to avoid to the extent possible such informal contact
with competitors. Any price change or uniform activity among competitors that occurs
shortly after such a meeting becomes very suspect. |
|
|
|
If participation in a meeting with competitors serves a valuable and legitimate
business purpose not outweighed by the antitrust risk, formal procedures, including the
circulation of agendas prior to the meetings and the memorialization of detailed
minutes of the proceedings, should be followed at all meetings. There should be
someone present at all association meetings, such as counsel, or a chairman, who will
indicate when the topic under discussion creates a possible risk of antitrust exposure and who will make certain that further discussion of
such topic is dropped. |
-22-
[Hypothetical Scenarios]
Compliance with Applicable Laws
Antitrust Laws
|
21. |
|
At the recent convention, Barbara (a Company associate) runs into Alan from a
competing company (Competitor). Alan starts by complaining how tough business has
been lately, then mentions pending RFPs from two potential customers (Customer A and
Customer B). He says: We are really focusing on Customer A. You know they have been
our biggest customer for years. I dont know what well do about Customer B, if
anything. Barbara is surprised and walks away without responding. Back in her office
a few days later, Barbara is reviewing the financial projections in light of the
Companys new focus on margins rather than share. She decides to bid to Customer B but
not Customer A, and notifies her sales team. Customer A complains to the Justice
Department, which charges both companies and individuals with price-fixing. How do you
vote: Guilty or Not Guilty? |
The Company produces documents to the Department of Justice, including the following
email from Barbara to her boss, Bill:
TO: Bill
FROM: Barbara
I ran into Alan at the show last week and he said in so many words that if we dont
bid hard for Customer A they would leave us alone at Customer B.
And Bills response:
TO: Barbara
FROM: Bill
Sounds like a deal!
In the documents Competitor produces to the DOJ is an email from Alan to his boss:
TO: Adelle
FROM: Alan
Looks like we wont have to worry about the Hillenbrand company on this one. They
pulled back their proposal to Customer A after I talked to them. Well have to
remember that next time one of their customers approaches us.
Now do you think there was an agreement? Barbara should have:
|
B. |
|
Documented her reasons for declining the business. |
|
C. |
|
Contacted the legal department. |
-23-
Answer: All of the above are correct responses although incomplete. Barbara should have
stated very clearly that she could not discuss any competitive topics with Alan and walked
away. Immediately after that she should have documented what happened and sent the memo to
the legal department. She should also have been much more careful about any emails on the
subject.
THE USE OF INSIDE INFORMATION AND TRADING IN SECURITIES AND PUBLIC, MEDIA AND GOVERNMENTAL
COMMUNICATIONS
Trading. There is always one question every associate must ask before buying or selling,
or recommending that others buy or sell Hillenbrand, Inc. shares: Am I in possession of material
nonpublic information? If the answer is yes, you may not buy or sell Hillenbrand shares.
The federal securities laws prohibit the purchase or sale of any security by a person who possesses
material nonpublic information (commonly known as insider trading) until the Company has
disclosed such information to the public. This includes not only orders for purchases and sales of
stock and convertible securities but also options, warrants, puts and calls. You should wait until
the information has been publicly released and the public has had sufficient time to absorb it,
that is two business days from the time of disclosure by the Company.
The federal securities laws also prohibit the passing of such information to another person who may
trade in any security based upon such information (known as tipping). Because of the taint that
can attach even to allegations of insider trading, the Company and its associates should attempt to
avoid even the appearance of impropriety in this regard. Remember, transactions are always viewed
in hindsight.
The insider trading regulations were designed to ensure that all investors have equal access to
material information regarding a companys securities.
Therefore, the federal securities laws and regulations and Hillenbrand, Inc.s policy prohibit any
person having material nonpublic information regarding Hillenbrand, Inc. from buying or selling
Hillenbrand, Inc. stock when such information has not been published to the general public. Family
members and friends who have gained confidential information from such associates are also
prohibited from trading Hillenbrand, Inc. stock. Accordingly, any references to associates below
apply equally to these other individuals.
A good rule of thumb regarding timing of purchases and sales of Company securities is to trade only
during the period after two calendar days after an earnings announcement until the end of the
fiscal quarter prior to an earnings announcement for that fiscal quarter. Even during that period,
however, you may not purchase or sell or otherwise engage in transactions involving Company
securities if you possess material inside information not disclosed by the earnings announcement.
-24-
Associates who have material nonpublic information regarding Hillenbrand stock or another companys
stock should (1) not disclose that information to anyone inside or outside the Company; (2) avoid
buying or selling stock in Hillenbrand, Inc. or another company until such knowledge has been made
public; (3) avoid recommending or suggesting to another to buy or sell stock in Hillenbrand or in
another company until such information has been made public. It is particularly important to
exercise care and refrain from discussing nonpublic information in public places such as elevators,
airplanes, taxis, or restaurants where discussions might be overheard.
Violations of these rules may result in Hillenbrand, Inc. receiving a fine that could involve
millions of dollars. Associates may be subject to large fines, treble damages based on unlawful
profits, and a jail term. Associates face sanctions imposed by Hillenbrand for violation of these
standards.
Public, Media and Governmental Communications. Its essential that we maintain integrity
in our relationships with the general public which is influenced by our shareholders,
representatives from the media and other members of our communities. Requests for financial or
business information about Hillenbrand and its operating companies from the general public,
shareholders, or the media (e.g., newspapers, radio, television, magazines, etc.) must be submitted
for review and approval by Hillenbrands Chief Financial Officer, Vice President of Investor
Relations, General Counsel or your companys communications officer. Hillenbrand has established
rigidly defined channels through which communications proposed for public release must flow. No
disclosure of information that has not yet been disclosed publicly should be made without first
consulting the Companys policy and procedures on this subject or one of those individuals.
Likewise requests for information or other contacts from the Securities & Exchange Commission or
the New York Stock Exchange must all be referred to the Hillenbrand, Inc. Chief Financial Officer,
Vice President Investor Relations, or General Counsel. It is critical that you not respond to any
such inquiry or contact yourself because any inappropriate or inaccurate response, even a denial or
disclaimer of information, may result in adverse publicity and could otherwise seriously affect
Hillenbrands legal position. Any other information request from someone representing a government
agency must be referred to your supervisor or manager or to one of the representatives of your
companys legal, human resources or finance teams.
Definitions.
Material information is information that is important enough to affect your or anyone
elses decision to buy, sell or hold the Companys shares or securities. Information about the
following could be material: quarterly or annual earnings results; financial forecasts, mergers,
acquisitions, tender offers, joint ventures, divestitures or other changes in assets; dividends;
stock splits; management changes or changes in control; public or private sale of a significant
amount of additional debt or equity securities; major litigation; significant labor disputes; major
plant closings; establishment of a program to buy the Companys own shares; the award of a
significant contract; new products or discoveries, or developments regarding customers or
suppliers; change in auditors or disagreements with auditors; and deterioration in the Companys
credit status. The foregoing list is intended to be illustrative and is not intended to be
complete. Any questions regarding whether information is material or nonpublic, or whether there
has been an inadvertent disclosure of such information, should be directed immediately to legal
counsel.
-25-
Nonpublic information has not yet been disclosed to the investing public. Information is
considered to be public knowledge when it has been published in newspapers or other media or has
been disclosed in a press release. Until formally released to the public through a press release
or filing with the Securities & Exchange Commission, material information concerning Company plans,
projects, successes or failures is considered inside information and, therefore, confidential.
Information that has been publicly disseminated such that investors have had the opportunity to
evaluate it, or that has been filed with governmental agencies as a matter of public record, is
considered public and is available to anyone upon request. Examples include press releases, annual
and quarterly earnings reports to stockholders, published speeches, reports to the Commission
(e.g., reports on Forms 10-K, 10-Q, and 8-K), registration statements, prospectuses and proxy
materials and information appearing on the Companys Internet website.
Directors and Officers. Hillenbrand, Inc.s directors and certain of the officers and
shareholders of Hillenbrand or its operating companies are subject to more restrictive rules
concerning the purchases and sales of Company securities, reporting requirements, and recapture of
short-swing profits under the securities laws. Those extensive restrictions have been communicated
to directors and officers separately. However, compliance with those rules is part of our policy
of full compliance with all applicable laws governing securities.
[Hypothetical Scenarios]
The Use of Inside Information and Trading in Securities
|
22. |
|
You overhear a conversation in the lunchroom in which a Company associate remarks
that Hillenbrands earnings for the quarter that is about to end probably will fall
below the earnings guidance that Hillenbrand has previously made public. Hillenbrand
has not made a public announcement of the expected earnings shortfall. Which of the
following is true? |
|
A. |
|
You may trade in Hillenbrand stock. Information concerning
earnings is not material. |
|
B. |
|
You are prohibited from trading Hillenbrand stock. |
|
C. |
|
You may trade in Hillenbrand stock. Because you didnt acquire the
information while acting in your official capacity at the Company, you arent
prohibited from using the information to trade. |
|
D. |
|
You may trade in Hillenbrand stock as long as you buy or sell fewer
than 100 shares. |
Answer: B is the correct answer. Information concerning earnings is clearly material, and
you may not trade whenever you are in possession of material nonpublic information. It does
not matter whether you acquire the information accidentally or in the performance of your
job. Also, the number of shares that you trade is not relevant for purposes of insider
trading laws or the Companys trading policy.
-26-
|
23. |
|
On the day you were planning to buy some Hillenbrand stock, you learn for the first
time of a positive development relating to one of Hillenbrands businesses. You arent
sure whether the development is material information or whether the development has
been publicly announced. You should: |
|
A. |
|
Consult with in-house legal counsel at Hillenbrand before buying. |
|
B. |
|
Assume that it is safe to buy Hillenbrand shares, because if the
development were material Hillenbrand would already have issued a press
release announcing the development. |
|
C. |
|
Tell your broker about the development and ask his opinion
regarding whether it is okay for you to buy. |
|
D. |
|
Buy options for Hillenbrand stock, because trading in options is
not subject to insider trading laws or the Companys trading policy. |
|
E. |
|
Go ahead and trade, and keep your fingers crossed that the
development didnt constitute material nonpublic information. |
Answer: A is the correct answer. Hillenbrands in-house counsel are always available to
discuss such matters with you, and this is always the best course of action if you are at
all unsure whether it is okay to trade. B is incorrect because there will certainly be
situations in which material nonpublic information exists and Hillenbrand has not yet
determined to or been required to make a public disclosure. C is incorrect because, among
other reasons, you are prohibited from sharing confidential information about any
Hillenbrand company with third parties. D is incorrect because trading in options and other
derivative securities is subject to insider trading laws and the Companys trading policy to
the same extent as trading in Hillenbrand common stock.
|
24. |
|
Jane is having dinner with some friends and discussing her job at the Company. She
wants to tell her friends about the exciting transaction she has been working on, which
is a significant potential acquisition of another company by Hillenbrand or one of its
operating companies. A final agreement with the other company for the acquisition has
not been reached yet, and no public announcement of the transaction has been made. May
Jane tell her friends about this transaction? |
|
A. |
|
Yes. Because no agreement has been reached with the other company,
the potential transaction is not material nonpublic information. |
|
C. |
|
Yes, as long as she tells her friends not to trade in Hillenbrand
stock. |
|
D. |
|
Yes. It would be okay for Janes friends to trade in Hillenbrand
stock because they are not employees of Hillenbrand or one of its operating
companies. |
Answer: B is the correct answer. A is incorrect. If a transaction or development would be
material when it actually occurred, then the fact that there is a possibility that the
transaction or development may occur would likely also constitute material information. C
and D are incorrect because disclosing material nonpublic information to third parties is a violation of the Companys trading and confidentiality policies. Moreover, if Janes
friends used the information to trade in Hillenbrand stock, Jane could have liability under
insider trading laws for tipping.
-27-
|
25. |
|
Same scenario as in 3 above, but Jane is having dinner with her parents rather than
with her friends. May Jane tell her parents about the transaction? |
|
A. |
|
Yes. Because no agreement has been reached with the other company,
the potential transaction is not material nonpublic information. |
|
C. |
|
Yes, as long as she tells her parents not to trade in Hillenbrand
stock. |
|
D. |
|
Yes. It would be okay for Janes parents to trade in Hillenbrand
stock because they are not employees of Hillenbrand or one of its operating
companies. |
|
|
|
Answer: B is still the correct answer. It does not matter that Jane would be disclosing
information to her parents rather than her friends. |
|
26. |
|
Jane receives a telephone call from a person who identifies herself as a securities
analyst who covers Hillenbrand stock. She asks Jane how things are going at the
Company and whether there are any interesting developments at the Company. Jane
should: |
|
A. |
|
Speak freely and openly to the analyst. Analysts need to know
whats going on with the companies they cover in order to do their jobs well. |
|
B. |
|
Decline to speak to the analyst about the Company and refer her to
the Companys Investor Relations department. |
|
C. |
|
Talk to the analyst, but only about things that Jane thinks do not
constitute material nonpublic information. |
|
D. |
|
Tell the analyst shell share some good information with her, but
only if she gives Jane a good stock tip. |
Answer: B is the correct answer. The federal securities laws strictly regulate the manner
in which material nonpublic information may be communicated to persons such as securities
analysts and investors, and Hillenbrand has established procedures for dealing with
inquiries from such persons.
Accordingly, such inquiries should always be referred to Hillenbrands Investor Relations
personnel. Sharing information with the analyst would violate Hillenbrands trading and
confidentiality policies and could result in liability under the securities laws for you or
Hillenbrand.
-28-
POLITICAL CONTRIBUTIONS
Political contributions by corporations in governmental elections, whether by direct or indirect
use of corporate funds or resources, are, in many jurisdictions, unlawful. Even in those
jurisdictions where those contributions are not unlawful it is the Companys policy not to make any
political contributions in such elections except with prior approval of the applicable operating
subsidiarys board of directors.
In the United States, political contributions by corporations in federal elections, whether by
direct or indirect use of corporate funds or resources, are unlawful. Limitations on contributions
by a corporation in state elections vary from state to state. It is the Companys policy that any
contribution by the Company, or any operating subsidiary, to state elected public officials,
candidates for public office or political parties, must be preapproved by the President of the
Company or applicable operating subsidiary. Any such contribution, however, shall be limited to
two thousand dollars ($2,000.00) to any one person or entity in a fiscal year, unless more strictly
regulated by state law. Any contribution in excess of that amount is prohibited except with the
prior approval of the Board of Directors of the Company or applicable operating company. While
individual participation in the political process and in campaign contributions is proper and is
encouraged by the Company, an associates contribution must not be made, or even appear to be made,
with the Companys funds; nor should the selection of a candidate or of a party be, or seem to be
coerced by the Company. Fines and jail sentences may be imposed on officers and directors who
violate certain political contribution laws, and the Company may be fined.
No direct or indirect pressure in any form is to be directed toward employees to make any political
contribution or participate in the support of a political party or the political candidacy of any
individual.
[Hypothetical Scenarios]
Political Contributions
|
27. |
|
The representative from the third district of Oregon, Congressman Jones, asks for
the Company to provide a political contribution to his re-election campaign in the form
of a $1,000 cash payment. Can the Company honor this request by drafting a check in
that amount from the Companys general funds and transmitting it to the Congressmans
official political action committee designated to receive such contributions? |
|
A. |
|
Yes, because the dollar amount does not exceed the $5,000
limitation on PAC contributions in a given year. |
|
B. |
|
Yes, because the Congressman represents a district in which the
Company is not doing business under applicable State laws. |
|
C. |
|
Maybe, because while lawful under federal law, the contribution may
violate applicable statutes in the State of Oregon. |
|
D. |
|
No, because contributions from the Companys treasury are
expressively prohibited under applicable federal law. Contributions to a
federal campaign can only be made from a special, designated fund drawn from individual
contributions. |
|
E. |
|
It completely depends on Congressman Jones voting record in the
last cycle. |
|
|
|
Answer: D is the correct answer. |
-29-
|
28. |
|
Assume the Company establishes a political action committee, or PAC, properly
registered with the Federal Elections Commission, and that the PAC is in compliance
with regulatory standards. May all of the members of the Board of Directors of the
Company make contributions to the PAC? |
|
A. |
|
No, because one of the Board members may be a citizen of Sweden.
The PAC administrator would first need to make sure that, by the time the
contribution is made, the member was lawfully admitted for permanent
residence in the United States. |
|
B. |
|
Yes, assuming that the PAC contribution will not result in any of
these individual contributors exceeding their personal aggregate annual
limitation on federal contributions of $25,000. |
|
C. |
|
Yes, assuming that no individual contributes more than $5,000 to
the PAC during any one electoral cycle. |
|
D. |
|
No, because members of the Board of Directors are not part of the
eligible class of contributors to the Companys PAC. |
|
E. |
|
Only Directors with stock ownership may contribute to the Companys
PAC. |
Answer: A is the correct answer.
|
29. |
|
It is well into the future and, having exhausted all other options, the Republican
National Committee has somehow chosen Louisville, KY as the site for its national
convention. Given the proximity to its headquarters, the Company has decided to become
a major sponsor of the convention, and has made this fact plainly known. A Republican
Senator, who is up for re-election but is not running for President, asks to be flown
in the corporate jet (or driven in the corporate bus, if you prefer) to Louisville.
Can the Company provide this service? |
|
A. |
|
No, because the jet is owned by the Company, and therefore its use
would be an in-kind contribution of corporate monies. |
|
B. |
|
Yes, but only if the Senators campaign reimburses the Company in
an amount equal to the price of a first-class ticket to Louisville. |
|
C. |
|
Yes, because the convention is a national event not directly
related to the re-election of the Senator. |
|
D. |
|
No, because the provision of air flight services could be construed
as a violation of applicable bribery laws. |
|
E. |
|
Yes, but only if the Company offers similar service to any
Republican primary opponents that the Senator may have. |
Answer: B is the correct answer.
-30-
|
30. |
|
The Company has established a PAC, and now its time to fill the PAC coffers with
political contributions for distribution to needy elected officials. For his part, the
CEO has decided to contribute the maximum to the PAC $5,000 for the year. Can he
send frequent letters to all employees, noting that the kind of good citizenship he
has displayed in his contribution is the kind of good citizenship the Company likes
to see in anyone advancing to the Companys executive ranks, and assuring employees
that they will be made whole if they contribute? |
|
A. |
|
No, because contributing to the corporate PAC cannot be a basis for
advancement in employment, even impliedly. |
|
B. |
|
No, because the Company may not solicit all employees for
contributions to the PAC, only members of the PACs restricted class of
stockholders, administrative and executive personnel. An expanded class
can only be contacted twice-yearly. |
|
C. |
|
No, because federal law prohibits rebating PAC contributions in the
form of bonuses or other forms of financial remuneration. |
|
D. |
|
Yes, because he is the CEO. |
Answer: E is the correct answer.
|
31. |
|
Several employees of the Company wish to volunteer their time for canvassing for a
candidate for Congress in a district in which the Company owns and operates facilities.
The employees, together with non-employee campaign officials, meet each Friday at the
end of the day for 10 minutes in the Companys parking lot. From there, they divide up
the signs, campaign literature, addresses, and set out on their adventures in
participatory democracy. Can the Company allow this to occur? |
|
A. |
|
No, because the use of corporate property in this manner
constitutes an in-kind contribution of the Companys assets. |
|
B. |
|
No, unless the campaign is willing to compensate the Company for
the time and the use of the property. |
|
C. |
|
Such employee participation is only allowable if the senior
executives order the employees to so participate. |
|
D. |
|
Yes, because employees can always volunteer their time, and the
property use is only incidental. |
|
E. |
|
No, because employee participation constitutes de facto
endorsement by the Company, an act prohibited by law for a publicly-traded Company. |
Answer: D is the correct answer.
-31-
EMPLOYEE RELATIONS
Equal Opportunity, Nondiscrimination, and Anti-Harassment
It is the Companys philosophy that ethical business practices are not limited to dealings with
third parties but also include the Companys employees. In this respect, business ethics begin at
home. It is therefore the policy of the Company that all associates, including managerial
personnel, and all others having supervisory responsibilities, have an obligation:
|
|
|
To respect each associate as an individual and to be courteous, considerate, and fair to
each associate in order that personal dignity may be maintained; |
|
|
|
To treat each associate, applicant, supplier or business associate without
discrimination with regard to race, color, sex, age, religion, national origin, ethnicity,
disability, veteran status, or any other characteristics as established by law with respect
to all opportunities, terms, conditions, and privileges of employment; |
|
|
|
To provide all employees with a work environment free from harassment of any kind,
including harassment of a sexual, racial, ethnic or religious nature or on the basis of
ones age or disability; |
|
|
|
To encourage associates to voice their opinions freely about the policies and practices
of the Company, and to provide an orderly system by which employees will be given
consideration of any job or personal problem which they may have; |
|
|
|
To provide and maintain safe, clean and orderly work facilities and areas; |
|
|
|
To offer competitive standards of pay and benefits; and |
|
|
|
To operate in compliance with all applicable federal, state and local laws governing the
Companys relationship with its associates. |
You should be aware that the law forbids discrimination in employment on the basis of race, color,
sex, age, religion, national origin, ethnicity, veteran status, disability, or handicapped status.
Awareness of concerns or discovery of discriminatory or other events that are or may be in
violation of the law or this Code should immediately be reported to your manager, supervisor,
Company lawyer or any of the members of your companys Ethics Committee.
-32-
REGULATORY COMPLIANCE
Each business segment of Hillenbrand, Inc. and its operating companies is touched in some fashion
by government laws and regulations. Each employee is expected to be knowledgeable of, and to
comply with, the respective regulatory rules governing his or her industry. Prior to taking actions
that directly affect regulatory compliance (e.g., redrafting of product warranties, reporting of
safety incidents involving our products or offering a gift or entertainment to a government
employee), legal counsel should be consulted. It is the responsibility of the manager of each
facility to understand the terms and conditions of all permits and authorizations applicable to
operations under his or her control as well as applicable laws and regulations, and to ensure best
good faith efforts to attain and maintain compliance therewith. Failure to comply with the
appropriate regulations and permits may result in significant corporate penalties, fines, and
possibly the forced removal of products from the market.
ENVIRONMENTAL, HEALTH AND SAFETY COMPLIANCE
The Companys operations, and in particular its manufacturing plants, are subject to comprehensive
regulations, including comprehensive federal, state and local environmental regulation. The
Companys facilities are subject to construction and operating permits and authorizations that
describe in detail the conditions under which the facilities can be legally operated. It is the
Companys policy to comply fully with the lawful terms and conditions of all permits and
authorizations and with the provisions of all applicable environmental laws and regulations. The
Occupational Safety and Health Act regulates both physical safety and exposure to harmful or
hazardous substances in the workplace. In addition, the Toxic Substances Control Act regulates all
chemical substances or mixtures that may present an unreasonable risk of injury to human health or
the environment. Compliance with these statutes and implementing regulations is also the
responsibility of the manager of each facility. The environmental and safety and health laws, and
applicable regulations, are detailed and complex. Should you be faced with an environmental or
safety and health issue with which you are unfamiliar, you should contact legal counsel.
[Hypothetical Scenarios]
Environmental, Health and Safety Compliance
|
32. |
|
Abby works in a manufacturing facility of the Company. There is an opportunity to
improve manufacturing time if a change in the finishing process is implemented.
However, this new process will result in a new waste product. Abby is not familiar
with disposal guidelines or environmental regulation of discharge of this new waste
product into the waste water. Abby is keen to implement the change to the
manufacturing process at the earliest time. Abby should: |
|
A. |
|
Proceed to implement the new process at the earliest because
productivity is a high priority. |
|
B. |
|
Assume that disposal is not a problem, because if it was the
company that recommended the process would have included that information. |
-33-
|
C. |
|
Seek clarification from the legal department before implementing
the new process. |
|
D. |
|
Focus on modernization and productivity and let legal issues sort
themselves out later. |
Answer: C is the correct answer. The federal and state regulations that apply to the
Companys operations are complex and change frequently. Company associates may at times
feel unfamiliar with the details of the regulations and their impact on operations or
decisions within the associates responsibility, at every level within the Hillenbrand
organization. Under those circumstances it is incumbent upon the associate to flag the
concern to the legal department. Proceeding despite unfamiliarity with the current legal
requirements can lead to significant non-compliance that may be heavily penalized or may
jeopardize valuable customer relations. Company associates should actively seek
clarification or guidance from legal counsel whenever the associate feels tempted to assume
its not a problem or let the legal issues sort themselves out later or it has not been
an issue before.
|
33. |
|
You are responsible for preparing reports of emission monitoring data. You were
out sick for three days, and as soon as you return to work you realize a report you
regularly file with the EPA is due by the end of the day. You dont want to miss the
deadline, but you dont have time to complete the reports for the three days you were
out. You decide to omit the data for those three days. You are: |
|
A. |
|
Right because this data is gathered voluntarily and in greater
detail than required by the EPA. |
|
B. |
|
Wrong because failing to report data accurately and completely can
have significant negative repercussions for the Company. |
|
C. |
|
Right because only three days data is missing, all the other data
is included. |
|
D. |
|
Wrong because failing to report data accurately and completely can
have significant negative repercussions for the Company. You should consult
the legal department about the possible delay in filing and solve the issue
of late filing. |
Answer: B is correct, but D is the more complete correct answer. Filings must be accurate
and complete in every respect. Failing to report data accurately and completely can have
significant negative repercussions on the Company and should be considered in consultation
with legal department. You must avoid finessing an issue in a filing in order to avoid a
regulatory hurdle because doing so can render an entire submission misleading and can
legally restrict the Companys ability to rely upon any governmental decisions or actions
taken in response to the filing. Likewise, you should beware of conveniently ignoring
unfavorable monitoring or other data on the theory that subsequent data is better or that
the data was gathered voluntarily and need not be disclosed.
-34-
|
34. |
|
Ben has just returned from an industry conference and is eager to change the
operations involved in one of the Companys most expensive and time consuming
manufacturing procedures. This change will not result in any noticeable change in the
product, however Ben does not know if it will cause any change in air emissions. Ben
does not want to waste any time on regulatory approval and wants to put the new
procedure in place without any delay. What should Ben do? |
|
A. |
|
Ben should proceed with the change because it will most likely not
be noticed and thus there is no need to bother with regulatory approval by
the EPA. |
|
B. |
|
Ben should consult with the legal department to ensure that this
change will not put the Company in non-compliance, and take appropriate
measures to avoid non-compliance. |
|
C. |
|
Ben should proceed because time is money and any time spent getting
regulatory approval or studying the effect of the process on regulatory
compliance is money wasted. |
Answer: B is the correct answer. The likelihood that a change in operation or a product
modification will not be noticed must not cloud the necessity for careful consideration of
regulatory requirements. Ben should remain cognizant of the fact that operational changes,
frequently require advance notice to regulatory officials and often may not be initiated
until the authorities have given preliminary approval. Efficient and confident business
planning is essential to the financial health of the Company, thus, taking stock of
regulatory issues is a necessary part of ensuring that the Companys plans will work as
intended, without unforeseen risks or complications.
|
35. |
|
Joe and Sam have been at the Company for fifteen years. Gary is a new associate
who insists on following the safety protocols to the letter. Joe and Sam are amused
because they know that there is no need to be so particular, because they know that
these protocols were written by persons who have no experience doing what Joe and Sam
do. What should Gary do? |
|
A. |
|
He should do as Joe and Sam do, because they have been on the job
for so long, they know better than the authors of the safety manual. |
|
B. |
|
He should notify a senior supervisor and the Ethics Committee of
the Company. |
|
C. |
|
He should be macho like Joe and Sam. |
|
D. |
|
He should follow Joe and Sams lead, because his supervisor would
probably just laugh at him. |
-35-
Answer: B is the correct answer. Thats the way weve always done it must not be allowed
to justify working conditions or activities that are dangerous or may conflict with good
business practice or the law. It is every Company associates responsibility to flag these conditions and practices to the Ethics Committee, to a senior supervisor, or to the
legal department so that appropriate action can be taken. For example, safe and proper
storage and handling of dangerous materials is critical for the well-being of all
associates. Cavalier or macho behavior with potentially dangerous materials or processes
has no place at the Company. Similarly, from a management perspective, the concerns and
complaints of all associates about environmental, safety and other regulatory matters
require serious and prompt attention and must not be dismissed or ignored.
UNLAWFUL, QUESTIONABLE OR SENSITIVE PAYMENTS
The Company does not seek to gain any advantage through the improper use of business courtesies or
other inducements. Gifts and entertainment of nominal value, or business courtesies, are
occasionally used to create goodwill with our customers, suppliers or others. On the other hand,
there are very strict rules on gift giving and entertainment of government employees.
If they go beyond that and make the recipient feel obliged to offer any special consideration to
the Company they are unacceptable. The Companys policy is to avoid even the appearance of
favoritism based on business courtesies. In order to avoid even the appearance of improper
payments, no payments are to be made by the Company in cash, other than approved cash payrolls and
documented petty cash disbursements. No corporate checks are to be written to cash, bearer or
third-party designees of the person entitled to payment.
Commercial Bribery. Payment (other than for purchase of a product or procurement of a service) or
giving of a gift, credit, payment, service or anything else of other than token or nominal value to
suppliers or customers or their agents, employees or fiduciaries may constitute a commercial bribe,
which may also be a violation of law. Cash payments may never be made to employees of competitors,
suppliers, or customers. Commercial bribery is also against the policy of the Company; and no
employee may engage in such bribery on behalf of the Company. Associates should exercise good
judgment and moderation and should offer business courtesies to customers only to the extent that
they are in accordance with reasonable practices in the marketplace.
All gifts and entertainment, regardless of their nature or value, must be properly recorded on
expense report forms or other appropriate accounting document.
Bribery of Public Officials. Bribery, or the giving of money or anything else of value in an
attempt to influence the action of a public official, is unlawful. No associate is authorized to
pay any bribe or make any other illegal payment on behalf of the Company, no matter how small the
amount. This prohibition extends to payments to consultants, agents and other intermediaries when
the employee has reason to believe that some part of the payment of the fee will be used for a
bribe or otherwise to influence government action.
-36-
The practice of making facilitating payments in foreign countries may not be illegal in certain
circumstances (e.g., small payments made to minor functionaries who, unless compensated, would
delay or refuse to perform administrative functions to which the Company is clearly entitled). To the extent that such payments are legal and considered necessary, they may be made
only in those countries where they are a recognized and open practice, and only following approval
by legal counsel. Any such facilitating payment must be properly recorded and accounted for so
that the Company may comply with all tax and other applicable laws.
Laws and regulations require our businesses to be in contact with public officials on a wide
variety of matters. Associates dealing with public officials should be familiar with lobbying laws
and public disclosure requirements, particularly those that apply to registrations and filings.
[Hypothetical Scenarios]
Unlawful, Questionable or Sensitive Payments
|
36. |
|
The President establishes a federal commission of inquiry regarding practices in
one of the Companys industries. The President announces his intention to nominate a
noted university professor to this commission. The professor has a background in the
industry, and her university maintains a Center for Responsible Action relating to the
industry in question. The Company has frequently donated to this Center, and decides
to do so again after it is known that the professor has been nominated, but before she
has accepted her new role as commissioner. Could the bribery statute apply? |
|
A. |
|
No, because the professor has not yet assumed her public office. |
|
B. |
|
No, because the commission of inquiry has no regulatory
authority, and the professor is neither an elected official nor an employee
of a government regulatory agency. |
|
C. |
|
No, because the gift is not to the professor herself. |
|
D. |
|
Yes, if there is additional evidence that the Company intended the
professor to overlook acts committed by the Company as a result of the
gift. |
|
E. |
|
No, because academics are always above reproach. |
Answer: D is the correct answer.
|
37. |
|
The Company employs a business consultant in order to facilitate sales of
products in South and Central America. In one particular nation, the consultant
reports that a government minister requires roundtrip tickets to the United States for
the minister and his family. The minister states that he must ask for this in case I
wish to inspect the Companys production facilities. The minister tells the Companys
consultant that he simply will not approve the importation of the Companys goods until
such tickets are provided. Can the Company provide the tickets? |
|
A. |
|
No, because the Foreign Corrupt Practices Act prohibits paying
money or anything of value in order to obtain or retain business. |
|
B. |
|
Yes, but only if the consultant provides the tickets, and the
Company does not. |
-37-
|
C. |
|
No, because the rationale offered by the minister is not
sufficiently related to routine governmental actions, such as licensing or
processing documents. |
|
D. |
|
Yes, because FCPA is only meant to cover monetary bribes disguised
as fees. |
Answer: E is the correct answer.
|
38. |
|
The Company is attending a trade show in a foreign nation. The trade show director
is the brother-in-law of the prime minister, and has no experience with either trade
shows or the Companys products to be displayed at the show. Nevertheless, citing a
purported regulation issued by his brother-in-law, the trade show director demands that
the Company pay him a cash fee to see and evaluate a demonstration of the product
before the Company can have access to the trade show. Further, it will be practically
impossible to access the nations market without access to the trade show. If the
Company agrees, has it violated FCPA? |
|
B. |
|
Not if the US government fails to prove that local law or product
demonstration were actually at issue. |
|
C. |
|
No, because participation in the trade show is not the same thing
as obtaining actual business. |
|
D. |
|
Not if the Company can prove the payment was made as part of
demonstrating a product, or not if the Company can prove the payment was
lawful under the written laws of the foreign country. |
|
E. |
|
No, because the Company deliberately avoided asking too many
questions about established pattern and practice. |
Answer: D is the correct answer.
|
39. |
|
The Company seeks to provide certain products to a buyer based in the Middle East.
The buyer provides a standard purchase order which requires the Company to provide
information on any business contacts the Company has with the State of Israel. Does
doing so violate the Export Administration Act and the Tax Reform Act of 1976? |
|
A. |
|
No, because these statutes are only violated if the Company agrees
to participate in an actual boycott as a precondition of doing business. |
|
C. |
|
No, because a Company is always able to simply provide information,
particularly given constitutional protections. |
-38-
|
D. |
|
No, because the statutes only apply if letters of credit are
conditioned on boycott compliance. |
|
E. |
|
Not if the purchase order is between the buyer and a foreign
affiliate of the Company. |
Answer: B is the correct answer.
DISCLOSURE; BOOKS AND RECORDS
The Company maintains controls and procedures (disclosure controls and procedures) designed to
ensure that information required to be disclosed by the Company in the reports it files with the
Securities & Exchange Commission is recorded, processed, summarized and reported within the
required time periods. Disclosure controls and procedures include controls and procedures designed
to ensure that information required to be disclosed by the Company in the reports it files with the
Securities & Exchange Commission is accumulated and submitted to the Companys management to allow
timely decisions regarding required disclosure. The Company also maintains a process (internal
control over financial reporting) to provide reasonable assurance regarding the reliability of
financial reporting and the preparation of financial statements for external purposes in accordance
with generally accepted accounting principles including policies and procedures that:
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Pertain to the maintenance of records that in reasonable detail accurately and fairly
reflect the transactions and dispositions of the assets of the Company; |
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Provide reasonable assurance that transactions are recorded as necessary to permit
preparation of financial statements in accordance with generally accepted accounting
principles, and that receipts and expenditures of the Company are being made only in
accordance with authorizations of management and directors of the Company; and |
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Provide reasonable assurance regarding prevention or timely detection of unauthorized
acquisition, use or disposition of the Companys assets that could have a material effect
on the financial statements. |
Each associate involved in the Companys disclosure process or financial reporting is required to
be familiar with and comply in all respects with the Companys disclosure controls and procedures
and internal control over financial reporting.
The Foreign Corrupt Practices Act makes it illegal to obtain or retain business through payments to
improperly influence foreign officials and governments. It is not limited to businesses operating
abroad, nor to the making of illegal foreign payments. It contains, in fact, significant internal
accounting control and record-keeping requirements that apply to all of our operations.
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Specifically, the Company must maintain books, records and accounts in reasonable detail to
accurately and fairly reflect all of the Companys transactions. The Company and its subsidiaries will maintain a system of internal accounting controls sufficient to reinforce policy compliance
and provide reasonable assurance that:
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Transactions are executed in accordance with managements general and specific
authorization; |
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Transactions are recorded as necessary (a) to permit preparation of financial
statements in conformity with generally accepted accounting principles or any other
criteria applicable to such statements, and (b) to maintain accountability of assets; |
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Access to Company assets and funds is permitted only in accordance with managements
general or specific authorization; |
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The accounts recorded on the Companys balance sheet are reconciled to the
underlying accounting detail at reasonable intervals and, where appropriate, compared
to the physical assets. Appropriate actions are taken with respect to significant
differences. |
These record-keeping requirements are in addition to all other Company financial policies. No
employee will knowingly fail to implement a system of appropriate internal controls or falsify any
book, record or account.
Violations of the Foreign Corrupt Practices Act can result in fines and imprisonment, or both, for
individual associates, and penalties against the Company.
All associates are strictly responsible for ensuring the accuracy and reliability of the Companys
accounts. As a result, all associates are responsible for following Company procedures for
carrying out and reporting business transactions, including appropriate schedules of authorization
controls. It is the policy of the Company that all books and records conform to generally accepted
accounting principles in each of the respective countries in which Hillenbrand or its operating
companies may do business and to all applicable laws and regulations. In addition to the matters
above specifically addressed, this policy also incorporates the following requirements:
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The Companys policy prohibits the existence or creation of any undisclosed, secret
or unrecorded funds, assets or liabilities. |
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No payment on behalf of the Company will be approved or made with the intention or
understanding that any part of the payment is to be used for purposes other than
described by the documents supporting the payment. |
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No false or fictitious entries will be made in the financial statements or
underlying financial records and no employee shall engage in any arrangement that
results in such an act. |
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The Companys policies prohibit the use of Company assets or funds for purposes
other than specifically authorized by management. |
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All associates are forbidden to use, authorize, or condone the use of off the
books bookkeeping, secret accounts, unrecorded bank accounts, slush funds, falsified
books, or any other device that could be utilized to distort accounts, records, or
reports of the Company. |
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Any false, fictitious, or misleading accounting entry made to conceal or disguise
any unlawful or questionable payment described in these standards is prohibited. A
false, fictitious, or misleading accounting entry is one that is not posted to the
proper account. |
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Over billing practices in international transactions which are designed and used
unlawfully to transfer assets from one country to another are prohibited. |
The policy of accurate and fair recording also applies to an employees maintenance of time
reports, expense accounts and other personal Company records.
USE OF AGENTS, CONSULTANTS AND NON-EMPLOYEES
This Code and other Company policies are mandatory and compliance with this Code by all agents,
consultants, contractors and other non-employees is expected. Agents, consultants, or other
non-employees cannot be used to circumvent this Code, the law or our policies. Employees will not
retain agents, consultants, or other non-employees or representatives to engage in practices that
are contrary to our Code or any law or regulation.
REPORTING ILLEGAL OR UNETHICAL BEHAVIOR; ACCOUNTABILITY
We must report violation of laws, regulations, or these standards and guidelines on ethical
business conduct. The Company actively supports ethical behavior. When not certain of the best
course of action in a specific situation, you should seek clarification and help from supervisors,
managers and appropriate personnel.
The Company will not tolerate any attempt by any associate to retaliate against another as a result
of good faith reports of illegal or unethical behavior. Federal law provides whistleblower
protection for employees. Thus, any associate is prohibited from discharging, demoting,
suspending, or in any manner threatening, harassing or discriminating against an associate who
provides information about violation of the law or this Code, or assists in the investigation of
violation of the law or this Code, or participates in bringing or brings a lawsuit.
Discovery of events of a questionable, fraudulent or illegal nature or that are, or may be, in
violation of the standards and guidelines stated in this Code or other Company policies should be
reported immediately as discussed above. Failure to report an existing or potential violation of
this Code is itself a violation of this Code.
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Violations and potential violations of this Code involving a director, an executive officer or any
member of an Ethics Committee will be reported to the Audit Committee. The Audit Committee will
take all appropriate action to investigate any violation or potential violation reported to it. If
the Audit Committee determines that a violation involving a director, an executive officer or a
member of an Ethics Committee has occurred or may occur, it may report the violation or potential
violation to the Board of Directors. The Audit Committee or Board of Directors will take such
disciplinary or preventive action as it deems appropriate, up to and including dismissal or, in the
case of criminal conduct or other violations of law, notification of appropriate governmental
authorities.
Violations and potential violations of this Code involving any associate other than a director,
executive officer or member of any Ethics Committee will be reported to the applicable Ethics
Committee. The Ethics Committee will take all appropriate action to investigate any violation or
potential violation reported to it. If the Ethics Committee determines that a violation has
occurred or may occur, it will take such disciplinary or preventive action as it deems appropriate,
up to and including dismissal or, in the case of criminal conduct or other violations of law,
notification of appropriate governmental authorities. The Ethics Committee also will report any
such violation or potential violation to the Audit Committee if it determines that the Audit
Committee should be aware of such violation or potential violation.
Violations and potential violations of this Code involving incidents of (i) auditing, accounting,
internal controls or financial improprieties or fraud; or (ii) ethics concerns or illegal acts
involving a director, an executive officer or any member of an Ethics Committee; or (iii) material
violations of the securities laws or breaches of fiduciary duty will be reported to the Audit
Committee. The Audit Committee will take all appropriate action to investigate any violation or
potential violation reported to it. If the Audit Committee determines that a violation has
occurred or may occur, it may report the violation or potential violation to the Board of
Directors. The Audit Committee or Board of Directors will take such disciplinary or preventive
action as it deems appropriate, up to and including dismissal or, in the case of criminal conduct
or other violations of law, notification of appropriate governmental authorities.
OTHER POLICIES
This Code contains only general information and guidelines. It is not intended to address all the
possible applications of, or exceptions to, the general policies described in it. Other Company
policies that are applicable to you supplement the Code. You should contact your business units
legal counsel or human resource representative for these other policies. Since all associates are
obligated to observe the requirements of applicable laws and regulations, failure to review any
supplement or revision to our Code and other policies will not be an acceptable excuse for a
failure to observe the requirements of any applicable law or regulation then in effect of which the
associate had knowledge or reasonably should have had knowledge.
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